Burlington Old Timers Soccer Club

2008 Annual General Meeting

Novemebr 23rd, 2008

at the Queens Head

Attendance   48 members [a good turnout; 2nd year in the row]

Meeting Called to order at 12.08 pm

The 2007 AGM Minutes were reviewed and accepted by Bryan C. and second by Paul T.

Presidents Report

Marino thanked all members for coming and complimented the group on the good turnout two years in the row.  Marino also passed on thanks for the hard work put forward by the 2008 Executive Committee.

The president commented on the 2008 expansion from eight to ten teams, a process which increased our playing membership by 40 new players. The mix of talent and age of these new players complemented our existing structure. The over all average age of the club is unchanged and it remains at 56 years.  We all experienced great soccer in the 2008 season.

The B.M.O. event which was new this year was a smashing success and the Rowly Bowl, Golf Tournment and the Annual Barbeque were well attended.  Fund raising during these events resulted in about $3680 dollars which was donated to the Burlington Food Bank ($2180) and Carpenter Hospice ($1500).

The season was not without some difficulties. The Wednesday night attendance was marginal and the Nelson Pitch has its short comings. The uniforms presented some problems and the grading of new players could be improved on.  The executive will address these areas in 2009.

Overall 2008 was a good season.

Financial Report

Financial report was presented by the Treasure of the BOTSC Roy Tomaney. A motion to accept by Bryan and second by John and the motion was carried.

Some highlights:

·          The Steak night was one of the best in years, but the cost to the club was disappointing.  Attendance was less than expected and there were guests that did not pay causing an overrun on costs.

·          The cost of operating the Club has increased over the last few years, the fields and the referees in particular resulting in a reduction in the annual surplus at year end in 2008.

 

Proposed 2009 Budget

The trend of cost increases over the last few years [see the financial report] suggests we need to increase the 2009 Membership to 175 dollars per player.

Changes to the Constitution

The following written requests for changes to the constitution where received by Fred Reisch, Secretary of the BOTSC.

1.        Motion for Constitutional change to Article 4(c) submitted Bryan Clarke on Oct 13th, 2008

This is a proposal to change the Article 4c which now reads:

·          c).  Any member of the Club, who reaches the age of 65 as of January 1st of that player year, And who has played for the Club for the last five (5) years, shall become an Honorary Life Member of the Club.

Change as follows:

·          c). Any member of the Club, who reaches the age of 65 as of January 1st of that playing year, And who has played for the Club for at least five (5) years, shall become an Honorary Life Member of the Club and have his annual registration fee reduced by 50% of the regular Registration fee.         

A proposal was made to amend the motion to read:  4c: Any member of the club who is older than 65 years of age as of January 1st of that playing year, and who has played for the Club for the last Five {5} years. Shall become an Honorary Life Member of the Club and have his annual fee reduced by 50% of the regular Registration Fee

·          Motion was accepted, seconded and carried.

 

2.        Motion for Constitutional change to By-Law 17 (a) submitted by Eric Jensen on Nov 4th, 2008

This is a proposal to change the By-Law 17 (a) for Abandoned Games which reads as:

·          A). If any game, during the play-offs, has to be abandoned, then the Team Convenors involved Shall meet with the quorum of the Executive within 48 hours to determine the result of that Game.  This meeting shall take place prior to any further games.

Change as follows:

·          a). If any game, during the play-offs, has to be abandoned due to any reason, if after 60 minutes of play the score stands as is.  If abandoned prior to the 60 minutes of play then the Team Convenors involved shall meet with quorum of the Executive within 48 hours to determine a result of that game.  This meeting shall take place prior to any further games if ruled.

The motion was discussed at length. FIFA Ruling is silent on the topic. It is up to the Organization

The motion was accepted by Tony and second by Bill.  Motion did not carry 46 to 1.

3.        Motion for Constitutional change submitted by Gordon Miller.

This is a proposal to add a new position to the BOTSC Executive - the position of “Manager of Player Development”, assisting and reporting to the VP/Registrar.  In this Position, the primary focus will be injury reduction/prevention through education of club Members, tracking of injuries, and orientation/maintenance of waiting list replacements - These are tasks that the registrar alone might not have to perform thoroughly on an ongoing basis.

The proposal was discussed. Motion was not accepted.

Nominations

The positions of Treasurer, Secretary and Match Secretary were filled by Roy Tomaney, Fred Reisch and Bryan Clark respectivily. The annual positions of Social Convenor, Equipment Manger and Sponsor Chairman were filled by Graham Foster, Tony Houghton and Bob Gibson.  Three Team Convenor positions were also filled by Mike Shaw, Ron van Riel and Gord Miller.

New Business

The following items were discussed:

1.        Not enough players showing up at games.  Attendance poor on some teams.

2.        How many players failed the 60 % rule?

3.        Nelson Field a poor choice.

4.        Color clashes were a problem in 2008 with the team shirts.

The executive will review these topics and attempt to address them in 2009.  

Meeting closed at 1.30 pm