BOTSC - Executive Meetings

BOTSC Annual General Meeting Nov 22, 2009

Location: Queen’s Head
Time: 12:00 Noon

53 Memebers in attendance.

Call to order at 12:05 p.m..

Minutes from Previous meeting:

President’s Report:

Pleased with overall year
Made reference to Annual Banquet which was a very classy affair
Thanks to Graham Foster and his social committee
Also thanked the existing executive and convenors who have worked hard to make year a success

Financial Report:

Roy Tomaney, the club treasurer is unavailable due to being in the hospital. As a result there is no report is available
At the Nov executive meeting Roy reported approximately $3000 dollars in the bank although there were still outstanding expenses to be covered
Two options were introduced

Dave Rae proposed that the executive review the report at the first executive meeting in 2010 and seconded by Bryan Clark
Chris Lynch proposed a EGM after the executive have reviewed the report.
Paul Toms pointed out that you need approval of 25% of the membership to call an EGM. That number was met with the 53 in attendance
Suggestions made that meeting should cover 2009 review and budget for 2010
Ed Chomicki would like to see the report broken down per event
Jackie Kearns suggested we find someone to do finances while Roy is unavailable
Jackie Kearns seconded Chris’ proposal and the motion was carried to arrange a meeting in new year
An EGM will be called in January to review 2009 and look at a budget for 2010.

Changes to the Constitution:

A question was asked of the President if members only can propose changes as Chris Lynch who had made a number of change proposals. It was agreed that as Chris is a social member he can indeed make proposals.
11 Motions to change the constitution was received by the club secretary by the required date. Complete details of each proposal is available under separate document.
Motion 1 to add a new section to Article 5 emphasizing that all committee members cannot make any decision individually and are responsible to the Executive was carried.
Motion 2 to change the wording of the role of the Social Convenor in Article 9 was carried
Motion 3 to clean up the procedure involving discipline was carried
Motion 4 to change By Law 2 to reflect a minimal age requirement of 45 for club membership was approved with the stipulation that anyone on the waiting list as of Nov 22 who is 40 and over can remain on the waiting list.
Motion 5 to change By Law 6 to reflect Side Tackles was defeated
Motion 6 to change wording of By Law 6 reflecting Discipline was carried
Motion 7 to change By Law 12 reflecting substitution during playoff games was carried
Motion 8 to change By Law 12 regarding substitution after red cards was defeated
Motion 9 to change By Law 18 reflecting cheque signing authority was carried
Motion 10 to add a new By Law 21 to structure expense authorization was carried
Motion 11 to clean up the Discipline Guidelines attached to the Constitution was carried

Nomination for Executive Positions:

President : Brian McLaughlin ( Marino Casciani moves on to Past President)
VP / Registrar : Fred Reisch
Secretary : Ron van Riel
Social Convenor : Ian McRorie
Team Convenors : Jim McGrath, Gord Miller, Ron van Riel, Renzo Bertolini, Frank Mascitelli, Gerry Shaw, Les Takacs, Bill Kocmarek, Keith Forde and Len West (Len to be contacted)

New Business:

The Executive was seeking the guidance of the membership regarding expanding to 12 teams in the new season
There are currently 75 people on the waiting list
Bryan Clarke has already talked to the city to acquire Central from 11am – 1:00 pm.
There was general agreement to expand.

Discussion ensued regarding the costs associated with Steak Night and the Golf Tournament
Without the financial report it was agreed to carry the discussion forward to the EGM

Meeting Closed: