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BOTSC Executive Meeting February 11th 2010

In Attendance: Ian McRorie, Les Takacs, Jimmy McGrath, Frank Mascitelli, Brian McLaughlin, Marino Casciani, Bryan Clarke, Len West, Renzo Bertolini, Fred Reisch, Gord Miller, Nick Hopwood, Bill Kocmarek, Geoff Perks, Keith Forde, Tony Houghton, David Rae
Apologies: Chris Lynch, Kevin Clayton, Robert Gibson, Roy Tomaney,

Call to order at 7:32 p.m.

Minutes from Previous meeting:  

  • Motion from Fred Reisch to accept, passed

Financial Report:

  • Marino distributed updated summary.
  • Balance as of Jan 1st $762.77
  • Deposit of 140 registration fees, 115 at $175 and 25 at $87.50
  • Ian Muffet gave $1250 generated from Old Time Music Hall, well done Ian.
  • Current Balance $24,252.06
  • Cheque for supplies $25.69 presented for signature.
  • 2010 Budget Review
    • We will have 204 players
    • Sponsorship will bring in $6000
    • Total revenue will be $39,513
    • Uniforms estimated at $10,764
    • Bryan Clarke made the suggestion that the refs could volunteer for the Rowly Bowl and Ladies charity game. Renzo suggested we could find volunteers within the league. Motion from Bryan Clarke to eliminate paid referees from any club sanctioned charity games. Seconded by Ian McRorie, passed unanimously.
    • Social events currently in the budget at zero, Steak Night, Golf, Nobs Game.
    • Marino explained the 2010 budget in detail.
    • Current year end balance predicted at $7,004 pending contribution to social events currently at zero.
  • Move to accept the Financial report by Bryan Clarke seconded by Ian McRorie, passed.

Match Secretaries Report:

  • Meeting with Denise Beard City of Burlington, everything going well.
  • Predicting 2% increase in cost of fields, impact of HST still unknown.
  • City reporting to Bryan that Brock fields will not be purchased.

Social Convenors Report:

  • Ian researching golf courses looking for alternate venues, emails sent to Carlisle and Tyandaga. No response from Tyandaga.
  • Carlisle has responded with $80, includes golf, cart, hamburger and drink at the turn and a beer afterwards.
  • Requested Queens Head provide a price for dinner, no response at this time.
  • David Rae has offered his home as a venue for dinner.
  • Ian will report when Tyandaga responds.
  • Request from Fred to determine dates for events for discussion with membership at Uniform day. Ian agreed.
  • BMO, Ted (Gator Teds) will be running a bus, date to be finalized.
  • Steak night still being debated, Ian is looking for feedback before making a decision to change things.
  • Discussion regarding the idea of a BOTSC picnic to replace the “steak night”. Ian will research possible venues and report back to the committee.
  • Dart Night was discussed, Ian will check with Gator Ted’s to see how many he can accommodate and report back at the March 11th meeting.

Equipment Managers Report:

  • Tony has had an email from Absolute Soccer expressing an interest in supplying uniforms.
  • Tony has advised that he will clarify the requirement for 12 uniform colours of the same type.
  • Tony has assured the Executive that everything will be all right!
  • Tony will bring uniform samples to the next Executive meeting.
  • The subject of practice balls came up and Frank has volunteered to provide some.
  • Brian will send an email to the conveners asking who has nets, balls, flags, pegs etc.

Communications Report:

  • Marino reports that there is nothing to communicate
  • Motion by Fred Reisch that we have a book for 2010, seconded by Ron van Riel, passed.
  • Ron van Riel has offered to contact someone re producing the league book and report back to Brian McLaughlin.

Sponsor Report

  • Robert Gibson not in attendance – Brian McLaughlin reporting
  • Hafele Canada coming on board as a sponsor for one team – reported by Ron van Riel
  • Sponsorship is full, Queens Head 3, Slye Fox 3, Gator Teds 2, Teme Engineering, 1, Trevor Laingchild, 1 Hafele Canada 1 Paul’s Meats 1
  • Ad revenue for the club book will cover the cost of the book.
  • Motion made by Geoff Perks that Ian Muffet’s ad in the club book should be free, seconded by Len West, passed.
  • Brian reported to the group that no discounts for sponsorship of multiple teams being offered.

Registrars Report:

  • Thanks from Fred Reisch for help during registration.
  • 83 registered first day, 61 second day.
  • We are currently short 60 players from the opening day required number.
  • Fred went through a list of unregistered players looking for updates from the group.
  • Past players calls will be made and completed by Feb 17th 2010
  • Fred will issue notice to the 1st 40 players on the waiting list and ask them to come register Thursday Feb 18th from 7 -8 p.m. for the 2010 season at Gator Teds.
  • Fred commits to inform the Executive by Feb 20th on the status of the registration.
  • Player Grading will be held 7:00 Thursday Feb 25th at the Queens Head
  • Team draft will be held Saturday February 27th 12:00 noon at the Queens Head
  • We need to select a Pub for posting of the teams.

Disciplinary Chairman’s Report:

  • Chris Lynch not in attendance

New Business:

  • Possibility of club entering teams into tournaments
    • No real interest in entering a team into tournaments
    • We are interested in “friendlies” with teams from other leagues.
    • Any inquiries should be reported back to the executive.
  • Pool of replacement players.
    • Discussion about using players from the waiting list.
    • Concern expressed that this could impact playing time for full time players.
    • Len West said the 60% rule should be enforced.
    • Len West puts forward a motion that all conveners must complete the attendance sheet each week and submit it monthly at the Executive meeting. Seconded by Geoff Perks. Carried
    • The proposal for a pool of replacement players is deferred until a later date.
    • Suggestion from John Davies to sell remaining DVDs and send all monies raised for Haiti relief. – Carried
    • Ian McRorie asked about Memorial Games, the idea is if we can’t get BMO why not play anywhere we can? Bryan Clarke will investigate field options.

Meeting Closed:

  • Next meeting March 11th at the Queens Head.
  • Meeting was closed at 9:30