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BOTSC Executive Meeting March 11th 2010

In Attendance: Ian McRorie, Jimmy McGrath, Brian McLaughlin, Marino Casciani, Bryan Clarke, Len West, Renzo Bertolini, Gord Miller, Nick Hopwood, Bill Kocmarek, Geoff Perks, Martin Miller, Chris Lynch, Geoff Perks, Kevin Clayton, Tony Houghton, Roy Tomaney, Roger Knight

Apologies: Frank Mascitelli, Robert Gibson, Fred Reisch, Les Tackas

Call to order at 7:29

Minutes from Previous meeting:  

  • Motion to accept previous minutes Chris Lynch, seconded Bill Kocmarek

Financial Report:

  • Marino Presented the now monthly financial report.
  • Balance as of Feb 2010 $25,079.06
  • Balance as of March 11th 2010 $34,167.44
  • $2,162.50 still due from registration
  • Refund being given to Imants Krumis
  • No money from sponsors received yet
  • Marino agrees to follow up with Roy re invoices for sponsors.

Match Secretaries Report:

  • Permits still not received from the City.
  • Booking report and an invoice $7,329.45, if we pay by April 30th then no HST will need to be paid.
  • We have the option with the city to extend the season until the end of October.
  • Bryan will confirm availability of lit fields for the International series

Social Convenors Report:

  • Dart Night Queens Head and Teds are both ruled out.
  • Ed Catley (the new owner) has agreed to add dart boards at the Slye Fox, and we will have a Darts night Thursday April 29th the Thursday before season opens.
  • TFC Game, Graham Foster has arranged 41 tickets for Saturday May 8th at 4:00 p.m. Bus from Laidlaw at a cost of $252 will leave Teds at 2:00 p.m. Ticket cost all in would be approx $50 each
  • Ian McRorie has asked for the club to pay for the bus with proceeds from the tickets.
  • Motion by Chris Lynch seconded by Brian McLaughlin to have the club pay for the bus provided club members have first crack at the tickets. Passed
  • Saturday June 26th at Tyandaga beginning at 12:00 noon. Booked currently for 80 golfers, first groups at 12:00 and last group at 1:00 p.m..
  • A price of $42 for golf, $16 for the cart. An additional $10 gets food and a beer at the turn. We have two choices for dinner, Teds at $25 prime rib or chicken or buffet and Tyandaga has also quoted us dinner at $25. The total is $93 per player all in.
  • Ian has suggested that some canvassing from players and companies for prizes might help keep this event 100% self funded.
  • There will be a 2 week cutoff for tournament fees to be paid.
  • Steak night, not much progress in finding alternate locations to date. Clear that the executive feels a scaled back version of this event has a lot of attraction.
  • Nothing yet on the banquet.

Equipment Managers Report:

  • Tony has the quote from Absolute soccer $10,200.51 for 204 sets or $50 per set.
  • Absolute soccer has offered that if we allow them to put Absolute soccer on the back of our jerseys he will provide nets, 1 ball, jerseys, nets, corner posts etc
  • Move to accept the proposal, Brian, seconded by Chris…passed
  • Tony will have Jersey colours emailed to the conveners for the draft.
  • Uniform day will be held at The Slye Fox Saturday April 24th 1:00 – 3:00 p.m.

Communications Report:

  • Nothing to communicate

Sponsor Report

  • Bob Gibson not in attendance, he owes a list of sponsors to Roy Tomaney so that invoices can be sent.

Registrars Report:

  • Fred Reisch not in attendance
  • Marino distributed the latest (cleanest) list for draft day.
  • Bryan Clarke brought up the issue that we are not strict enough about collecting fees at the time of registration.

Disciplinary Chairman’s Report:

  • Nothing to report.

New Business:

  • Draft Procedures – Nick Hopwood has proposed that we document the draft procedures for future reference.
  • Posting waiting list on the website – debate on whether or not this is a good idea. Brian asked about improving the visibility of the waiting list form on our website, Marino agreed to do it.
  • No motion to post the waiting list on our website
  • Attendance 60% rule
  • Discussion about the record keeping of attendance each week.
  • Who gets an X? Players who do not show and do not make any effort to notify in advance.
  • BOTSC Booklet
  • Lost of help offered, Ron van Riel will coordinate with the various members of the executive as needed.
  • Geoff Perks asked if a player is suspended in the BSL can he play in the BOTSC?
  • Marino proposed extending the season by two weeks, Bryan Clarke proposed the motion, Gord Miller seconded, passed.

Meeting Closed:

  • Motion to close Bryan Clarke, seconded by Ian McRorie Meeting closed at 8:58 p.m.