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BOTSC Executive Meeting Apr 8, 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Jim McGrath, Les Takacs, Nick Hopwood, Gordon Miller, Roy Tomaney, Kevin Clayton

Apologies: Geoff Perks, Ian McRorie, Ron van Riel Brian McLaughlin, Tony Houghton, Chris Lynch, Bill Kocmarek, Len West, Martin Wilson, Keith Forde, Bob Gibson, Fred Reisch

Call to Order at 7:40 PM

  • Meeting called to order at 7;40 PM

Minutes from Previous Meeting

  • No minutes of the previous meeting were available for review

Financial Report

  • Balance on Mar 11 was $33,992.44
  • Credits for the month included Registration Fees $2162.50, Sponsorship $2000 and bank interest of $1.36
  • Debits for the month included Pitch Fees $8421.45, Registration Refund $175, Website $36.65 and the Bus for the TFC event of $254.70
  • Balance as of April 8th is $29,269.86
  • Some discussion ensued over whether the executive had agreed to sponsor the BUS for the TFC, without Previous Minutes no decision could be reached.

Match Secretary Report

  • Negotiations are underway to have the fields marked in conjunction with other users of Iroquois and Central.
  • Cost to be determined

Social Convenor Report (Mailed in by Ian McRorie)

  • Darts night - Due to business Ian M. be away on the 29th. Bryan Clarke has agreed to look after this event. Bryan indicated that Darts Night was under control.
  • TFC Game - Graham Foster has 14 tickets left which will be made available to non members on April 18. Anything interest in going should contact Graham.
  • Golf Tournament – Ian needs a cheque for  $200 as a deposit to hold the date of June 26th. Tee-Off is at 12 noon on both nines with a crossover. Ian is going to tell Ted to feed the golfers as they come in, as the last will be about an hour behind the first. The meal will be Prime Rib, with the fixings, as well as salad and dessert. Ian has 15 who are interested so far.
  • Work is under way on steak night.

Equipment Manager’s Report

  • Uniforms have been ordered and Brian Mc. Is finding out what additional nets, flags and corner flags are required
  • There is a new process for screening the uniforms but high quality sponsor logos are required.
  • Frank will see if he can get the Logos from the sponsors.
  • Roy T. indicated that he was not happy with the Uniform Procurement Process and suggested that next year we start earlier and ensure we have multiple bits to choose from.
  • The following Motion : “Be it resolved that the BOTSC Equipment Manager submit a minimum of 3 written estimates for the supply of team soccer strip to the Club Executive for their perusal and disposition at the January Board meeting each year.” By Bryan Clarke and seconded by Roy Tomaney was passed by all.
  • Since the Sunday season is now scheduled to begin on May 9, it was agreed to change Uniform Day to Saturday May 1st  in order to ensure uniforms are available for pickup.

Sponsor Report (mailed in by Bob Gibson)

  • Team Sponsorship
    • All teams have been sponsored.
    • Roy T has been collecting funds.
    • Collection of all Logos and graphics is complete ( I believe Roy has the info for Paul's/Gino's).
  • Handbook Advertising
    • All ad space has been allocated: Ian Muffet, Clancy's,Geraldos and Absolute Soccer are the four sponsors
    • Ads to be collected for Geraldos and Absolute Soccer
    • What is the publication date for the book?

Registrar’s Report

  • Registration for the 2010 season is complete with a total of 204 members. !78 members paid $175 for a total of $31,150, 26 members paid $87.50 for a total of $2,275. Grand Total = $33,425.

Disciplinary Chairman’s Report

  • Noting to report

New Business:

  • BOTSC Handbook
    • Ron van Riel is putting the booklet  together this season
    • Booklet is in good shape
    • Preliminary publishing quotes range from $800 to $1200
  • Sponsor Supplied Refreshments
    • Nick H. organized a Meet the Team event at the Slye Fox and was hoping that the sponsor would provide some snack which did not occur.
    • The executive pointed out that just as there is no expectation that team members return to sponsors after a game , there should be no expectation that sponsor would provide anything more than the sponsorship fee.

Meeting Closed at 8:44 PM

  • Minutes prepared by Marino C.
  • Next meeting  May 13th – Queen’s Head