BOTSC Executive Meeting May 13, 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Roy Tomaney, Ian McRorie, Brian McLaughlin, Chris Lynch, Len West, Martin Wilson, Keith Forde,

Apologies: Geoff Perks, Ron van Riel, Tony Houghton, Bob Gibson, Fred Reisch, Gord Miller

Call to Order

• Meeting called to order at 7:35 PM

Minutes from Previous Meeting

• Minutes from previous meeting read and accepted.  Proposed Brian McLaughlin, second Frank Mascitelli – carried.

Financial Report

• Balance on May 12 2010 was $29,208.04
• Credits for the month included Sponsorship $500 and back interest of $1.19
• Debits for the month included Website $36.65 and 3 NSF cheques from members. There was 1 outstanding payment.  Payment has now been received from 2 of these.
1. Motion: That Brian McLaughlin contacts the two to determine financial status.  Payment by cash or post dated cheques to be received immediately or players will be placed on Club suspension. Proposed Chris Lynch, second Brian Clarke – carried.
• Roy is forecasting a surplus at the end of the season.  Future discussion required as to how best handle the surplus.
• Sponsorship – Queens Head and Paul Halpern still outstanding – total of 7 sponsorships.
• Cheques were presented for payment.  Motion to pay Keith Forde, second Len West – carried.

Match Secretary Report

• Corpus Christie fields for September would cost the Club $546 per night, $1092 total.  Decision was made to return these permits and use existing permits to fill in these games.
• Marino volunteered to be the International Series convenor.
• John Davis has advised he will not organize the NOBS series this year.  He will assist whoever does the job.  John Guilfoyle will be approached.
• Marino pointed out that the Canada uniforms are scheduled for replacement.  He will advise cost at June meeting.
• City has not responded to Brian re: lining of Central field.  He will line it for this week.

Social Convenor Report (Mailed in by Ian McRorie)

• Darts night – Only 6 people showed.
1. Recommendation that we either drop it for future years or ask Brian Duffy to run it at the Plough.  Decision deferred for 2011 Executive.
• TFC.  Well run and good time had by all.  45 people of which ~ 30 were Club members.
• Golf.  11 foursomes booked to date.  ~ 60/40 spilt members to guests.    
1. $200 deposit paid to Tyandaga.
2. Request for prizes to be put on website.
• Steak night - Various scenarios were discussed
1. Follow the old (Petro Canada house) format
2. Family day BBQ
3. Committee feels that John Nunes’ is best overall location
4. Mid-August date
5. Simpler format
• BBQ
• Self cook
• Use Pat’s party rental
• No band – use CD’s etc.
• New Years Dance. The Lions Club is available.  A vote will be added to the website to evaluate interest.

Equipment Manager’s Report

• All equipment has been issued.  Tony will be conducting an inventory before the next meeting.

Communication report

• Nothing to report

Sponsor Report (mailed in by Bob Gibson)

• Queens Head and Paul Halpern still outstanding – total of 7 sponsorships.

Registrar’s Report

• To date three players have been replaced.  There are now 0 on the wait list.
• Fred to advise conveners when new addition to wait list and request assistance in grading.
• An add to be placed in the Burlington Post soliciting members.

Disciplinary Chairman’s Report

• Three yellow cards issued on the first week – 2 for dissent.  Conveners asked to remind players that Referees are cracking down on dissent.
• Discipline procedure guidelines issued and reviewed.

New Business:

• It was suggested that we promote the use of re-usable water bottles only. Motion by Brian Clarke, second by Len West.  Defeated.

Meeting Closed at 9:35 PM

• Minutes prepared by Chris L.
• Next meeting  June 10th  – Slye Fox