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BOTSC Executive Meeting July 8th 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Roy Tomaney, Ian McRorie, Geoff Perks, Chris Lynch, Len West, Tony Houghton, Fred Reisch, Jim McGrath, Nick Hopwood, Les Tackas, Kevin Clayton

Apologies:, Ron van Riel, Bob Gibson, Gord Miller Brian McLaughlin

Call to Order

  • Meeting called to order at 7:30 PM

Minutes from Previous Meeting

  • Minutes from previous meeting reviewed and accepted.  Proposed Bryan Clarke, second Frank Mascitelli – carried.

Financial Report

  • Balance on July 8th 2010 was $19,536
  • A cheque from Ed Catley for sponsorship for $3,000 is received but not yet entered.
  • Sponsorship – Paul Halpern still outstanding – Roy has asked fro post dated cheques.
  • Geraldos has still not paid for advertising - $250.  Roy to check with Bob Gibson
  • 3 new game balls have been purchased for a total of $406 – meeting paused while we applied CPR to Fred R. Tony advised the meeting that these are World Cup balls and we received a substantial discount.
  • Bryan Clarke gave the City an ultimatum to issue us with a credit or face his wrath.  The City issued an immediate rebate of $1,168.
  • To date 8 players have been issued refunds.
  • Ben Mohktars uniform is not yet collected

Match Secretary Report

  • The City has issued us with permits for Millcroft for the balance of the season to replace Central.
  • Marino will put a map to the venue on the web site.
  • John Davis reported that the venue for the NOBS game - Sherwood G – is in terrible condition and asked Bryan if there were any alternatives.  After discussion with the City it was realized that Sherwood G is the best available.  Bryan asked Parks and Rec to at least cut the grass.
  • We have not yet received a bill from the BYSC for pro-rata of the costs to line fees.
  • The International series will be on Wednesdays for 6 weeks running from mid-September to October.  An invitation to participate will be added to the website.  Cost $20.00 per player

Social Convenor Report

  • Golf Tournament. 
    • Ian reported that all 64 golfers who signed up, played.
    • The event made a $283 profit – congratulations to Len.
  • Steak night.
    • Ian has priced out the event as follows:
      • Marquis – 30’ x 50’
      • Serving tables - 3’ x 6’ x 2
      • Tables & Chairs – for 100
      • Plates and cutlery
      • Delivery
        • Total $$1,883 less 15% + tax = $1,776
      • Steaks.  Paul has offered 100 8oz steaks at $5.00 per - $500
      • Port-a-loo - $250
      • Bus - $250
    • Ian requested that the Golf profit be available to the Steak night to purchase salads etc.
    • Tim Hortons is being approached to provide coffee and desserts.
    • Equipment is being rented from Special Event Rentals.
    • Motion to accepts Ian’s budget and plans: Fred – second Marino – passed
  • NOTE:  Congratulations in order to Ian for presenting a detailed budget.
  • Year End Banquet.
    • Fred offered the Austrian Club as a possible venue.  Discussion deferred to next meeting
  • New Years Dance.
    • There has been very little interest shown so far.  Marino will place a reminder on the website and final decision will be made at next Exec meeting.

Equipment Manager’s Report

  • Tony presented a uniform from a Chinese source.  It was generally felt to be below our current standard and offered no price advantage.
  • Fred once again challenged the price of the new balls.  He was returned to the ventilator.

Communication report

  • Nothing to report

Sponsor Report

  • Queens Head has paid in full
  • Paul Halpern still outstanding

Registrar’s Report

  • To date eight players have left.
  • There are now sufficient on the waiting list to fill open spots except for the goal keeper.
  • Convenors to meet with Fred after the meeting to assign new players.

Disciplinary Chairman’s Report

  • Three yellow cards and two red cards since the last meeting.  Two yellows and the two reds were for dissent.
  • Conveners once again asked to remind players that Referees are cracking down on dissent.
  • Convenors reminded that the play-offs are fast approaching and that suspensions would carry into those games.
  • It is reported that several players are using foul language with children present.  Convenors will remind their players of the social responsibility placed on the League.  We are playing in a family neighborhood.

New Business:

  • A review was held of the situation regarding the cancelled game from June 27th.  It is accepted that the convenors were genuinely acting on their belief that it was best for the Club and their teams.  Nevertheless it was pointed out that the Club does not cancel games in that fashion and that members have the final say if they wish to show up and play. 
  • Rowly Bowl.   Bryan passed out packages to the convenors.
  • Frank advised that Burlington Physical will offer special rates to BOTSC members for physiotherapy. $50 consult and $28 follow up.

Meeting Closed at 9:15 PM

  • Minutes prepared by Chris L.