BOTSC Executive Meeting July 8th, 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Roy Tomaney, Ian McRorie, Geoff Perks, Chris Lynch, Len West, Tony Houghton, Fred Reisch, Jim McGrath, Nick Hopwood, Les Tackas, Kevin Clayton

Apologies:, Ron van Riel, Bob Gibson, Gord Miller Brian McLaughlin

Call to Order

• Meeting called to order at 7:30 PM

Minutes from Previous Meeting

• Minutes from previous meeting reviewed and accepted.  Proposed Bryan Clarke, second Frank Mascitelli – carried.

Financial Report

• Balance on July 8th 2010 was $19,536
• A cheque from Ed Catley for sponsorship for $3,000 is received but not yet entered.
• Sponsorship – Paul Halpern still outstanding – Roy has asked fro post dated cheques.
• Geraldos has still not paid for advertising - $250.  Roy to check with Bob Gibson
• 3 new game balls have been purchased for a total of $406 – meeting paused while we applied CPR to Fred R. Tony advised the meeting that these are World Cup balls and we received a substantial discount.
• Bryan Clarke gave the City an ultimatum to issue us with a credit or face his wrath.  The City issued an immediate rebate of $1,168.
• To date 8 players have been issued refunds.
• Ben Mohktars uniform is not yet collected

Match Secretary Report

• The City has issued us with permits for Millcroft for the balance of the season to replace Central.
• Marino will put a map to the venue on the web site.
• John Davis reported that the venue for the NOBS game - Sherwood G – is in terrible condition and asked Bryan if there were any alternatives.  After discussion with the City it was realized that Sherwood G is the best available.  Bryan asked Parks and Rec to at least cut the grass.
• We have not yet received a bill from the BYSC for pro-rata of the costs to line fees.
• The International series will be on Wednesdays for 6 weeks running from mid-September to October.  An invitation to participate will be added to the website.  Cost $20.00 per player

Social Convenor Report

• Golf Tournament. 
• Ian reported that all 64 golfers who signed up, played.
• The event made a $283 profit – congratulations to Len.
• Steak night.
• Ian has priced out the event as follows:
• Marquis – 30’ x 50’
• Serving tables - 3’ x 6’ x 2
• Tables & Chairs – for 100
• Plates and cutlery
• Delivery
• Total $$1,883 less 15% + tax = $1,776
• Steaks.  Paul has offered 100 8oz steaks at $5.00 per - $500
• Port-a-loo - $250
• Bus - $250
• Ian requested that the Golf profit be available to the Steak night to purchase salads etc.
• Tim Hortons is being approached to provide coffee and desserts.
• Equipment is being rented from Special Event Rentals.
• Motion to accepts Ian’s budget and plans: Fred – second Marino – passed
• NOTE:  Congratulations in order to Ian for presenting a detailed budget.
• Year End Banquet.
• Fred offered the Austrian Club as a possible venue.  Discussion deferred to next meeting
• New Years Dance.
• There has been very little interest shown so far.  Marino will place a reminder on the website and final decision will be made at next Exec meeting.

Equipment Manager’s Report

• Tony presented a uniform from a Chinese source.  It was generally felt to be below our current standard and offered no price advantage.
• Fred once again challenged the price of the new balls.  He was returned to the ventilator.

Communication report

• Nothing to report

Sponsor Report

• Queens Head has paid in full
• Paul Halpern still outstanding

Registrar’s Report

• To date eight players have left.

• There are now sufficient on the waiting list to fill open spots except for the goal keeper.

• Convenors to meet with Fred after the meeting to assign new players.

Disciplinary Chairman’s Report

• Three yellow cards and two red cards since the last meeting.  Two yellows and the two reds were for dissent.
• Conveners once again asked to remind players that Referees are cracking down on dissent.
• Convenors reminded that the play-offs are fast approaching and that suspensions would carry into those games.
• It is reported that several players are using foul language with children present.  Convenors will remind their players of the social responsibility placed on the League.  We are playing in a family neighborhood.

New Business:

• A review was held of the situation regarding the cancelled game from June 27th.  It is accepted that the convenors were genuinely acting on their belief that it was best for the Club and their teams.  Nevertheless it was pointed out that the Club does not cancel games in that fashion and that members have the final say if they wish to show up and play. 
• Rowly Bowl.   Bryan passed out packages to the convenors.
• Frank advised that Burlington Physical will offer special rates to BOTSC members for physiotherapy. $50 consult and $28 follow up.

Meeting Closed at 9:15 PM

• Minutes prepared by Chris L.

 

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BOTSC Executive Meeting June 10th 2010

In Attendance: Jimmy McGrath, Marino Casciani, Geoff Perks, Chris Lynch, Roy Tomaney, Roger Knight, Frank Mascitelli, Bryan Clarke, Brian McLaughlin, Keith Forde, Gord Miller, Fred Reisch, Kevin Clayton, Nick Hopwood, Bill Kocmarek, Tony Houghton, Martin Miller, Les Tackas

Apologies: Ian McRorie, Bob Gibson, Len West, Renzo Bertolini

Call to order at 7:30 p.m.
Minutes from Previous meeting:  

• Motion to accept previous minutes Chris Lynch seconded Jim McGrath, passed

Financial Report:

• Roy presented updated statement
• Roy mentioned goalie gloves receipts coming in are too expensive, Fred says $50 maximum per year was set and will be adhered to.
• Teme Engineering sponsorship cheque still not received.
• Ed Catley (Slye Fox and Queens Head) has asked for a new sponsorship invoice and will pay it when provided.
• Still waiting on Geraldo’s sponsorship fee from the book.
• Motion for the Match secretary to notify the city that a refund cheque is due asap made by Bryan Clarke, seconded by Frank Mascitelli and passed unanimously.
• Refunds outstanding for replaced players. Going forward arrangements to provide a refund will work through Fred Resich and will be done at the monthly executive meeting.
• Motion to accept financial report made by Bryan Clarke seconded by Chris Lynch, passed.

Match Secretaries Report:

• No feedback from the city regarding lining of the fields.
• We have asked the city to address tree obstructing fields at Central, no response as yet.
• Kevin Clayton asked if we had tried to secure the top field at Brock, Bryan says yes but it is not possible.
• There was a suggestion that Bryan ask the city to provide an alternate if Central field is washed out.

Social Conveners Report:

• Ian McRorie not in attendance
• Brian is reporting on Steak Night
• John Nunes offering his backyard again
• Steaks can be donated by Paul Adams at $5.00 each x 100
• Les Tackas offering to provide the music at n/c.
• Three rental companies quoting on tent/chairs/tables from $1200-$1700
• Porta Potty rental about $495
• Total cost looking like approx $2500 - $3000
• Motion to include a Marquis or not made by Bill Kocmarek seconded by Roy Tomaney, passed. Decision was made by vote to go with the “Special Event Rentals”quote.
• Alcohol is an open issue, bring your own, included in the ticket or for sale at the venue? Depends on whether or not we get alcohol donated.
• Steak Night date was suggested for July 24th instead of July 31st.
• Motion to rent Porta Potty made by Bill Kocmarek seconded by Fred Reisch, passed.
• Motion to provide a bus (like last year) was made by Keith Forde seconded by Fred Reisch, passed.
• Ian is looking for volunteers to bring a bbq, could we possibly rent one?
• Motion from Chris Lynch for a price of $35 per ticket excluding alcohol seconded by Fred Reisch, passed.
• Now moves back to Ian McRorie to finalize all the details.

Equipment Managers Report:

• Tony has provided new soccer balls to the three referees and provided the receipt to Roy for payment.
• Nets at Iroquois are still standing but starting to show some signs of wear or vandalism.
• Absolute provided, balls, corner flags, pegs, straps, pinnys and goalie jerseys.
• Tony will provide the missing practice ball to the Hafele “A” Team

Communications Report:

• Nothing to communicate

Sponsor Report

• Bob Gibson not in attendance

Registrars Report:

• Fred Reisch reports that some of the replacement players have unbalanced some teams.
• Players that are out, Trevor Laingchild, Ed Catley, Richard Field, Gary Collins, Amarinder Grimwold (sp?) and Jim Coles, they will need a refund.
• Waiting list, Hubert Buckley, Mark Coleman, Brian Wilkens
• Discussion about how to improve rating of possible replacement players, let’s get them playing on a Sunday as a trial. Chris Lynch has offered his services to help rate players. Players would need to be signed before they play for liability reasons.
• Michael Belton has agreed to go in goal in place of Jim Coles on Nick Hopwood’s team. Nick will get an A player to replace him when he drops below 15 players.

Disciplinary Chairman’s Report:

• Chris Lynch is reporting that the number of cards (8 yellows 1 red) way ahead of last year. All three refs are issuing cards. Conveners urged to discuss the need from players to offer respect to the referees.
• Motion made by Geoff Perks and seconded by Tony Houghton if a player is suspended due to a red card the suspension can only be served on Sunday games, Wednesday games will not count towards suspension.
• Kevin Clayton, asking about slide tackles looking for clarity. Motion made by Bill Kocmarek and seconded by Marino Casciani that we direct the referees to use judgment and award an indirect free kick for a perceived slide tackle, motion passed.

New Business:

• Lopsided scores are being seen, conveners are asked to avoid piling on, we should not see 11 goal games.
• Brian mentioned the need to balance teams (number of players) on a Sunday by numbers.

Meeting Closed:

• Motion to close made by Bryan Clarke seconded by Fred Reisch, passed

Next Meeting; July 8th 2010 at the Slye Fox

 

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BOTSC Executive Meeting May 13, 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Roy Tomaney, Ian McRorie, Brian McLaughlin, Chris Lynch, Len West, Martin Wilson, Keith Forde,

Apologies: Geoff Perks, Ron van Riel, Tony Houghton, Bob Gibson, Fred Reisch, Gord Miller

Call to Order

• Meeting called to order at 7:35 PM

Minutes from Previous Meeting

• Minutes from previous meeting read and accepted.  Proposed Brian McLaughlin, second Frank Mascitelli – carried.

Financial Report

• Balance on May 12 2010 was $29,208.04
• Credits for the month included Sponsorship $500 and back interest of $1.19
• Debits for the month included Website $36.65 and 3 NSF cheques from members. There was 1 outstanding payment.  Payment has now been received from 2 of these.
1. Motion: That Brian McLaughlin contacts the two to determine financial status.  Payment by cash or post dated cheques to be received immediately or players will be placed on Club suspension. Proposed Chris Lynch, second Brian Clarke – carried.
• Roy is forecasting a surplus at the end of the season.  Future discussion required as to how best handle the surplus.
• Sponsorship – Queens Head and Paul Halpern still outstanding – total of 7 sponsorships.
• Cheques were presented for payment.  Motion to pay Keith Forde, second Len West – carried.

Match Secretary Report

• Corpus Christie fields for September would cost the Club $546 per night, $1092 total.  Decision was made to return these permits and use existing permits to fill in these games.
• Marino volunteered to be the International Series convenor.
• John Davis has advised he will not organize the NOBS series this year.  He will assist whoever does the job.  John Guilfoyle will be approached.
• Marino pointed out that the Canada uniforms are scheduled for replacement.  He will advise cost at June meeting.
• City has not responded to Brian re: lining of Central field.  He will line it for this week.

Social Convenor Report (Mailed in by Ian McRorie)

• Darts night – Only 6 people showed.
1. Recommendation that we either drop it for future years or ask Brian Duffy to run it at the Plough.  Decision deferred for 2011 Executive.
• TFC.  Well run and good time had by all.  45 people of which ~ 30 were Club members.
• Golf.  11 foursomes booked to date.  ~ 60/40 spilt members to guests.    
1. $200 deposit paid to Tyandaga.
2. Request for prizes to be put on website.
• Steak night - Various scenarios were discussed
1. Follow the old (Petro Canada house) format
2. Family day BBQ
3. Committee feels that John Nunes’ is best overall location
4. Mid-August date
5. Simpler format
• BBQ
• Self cook
• Use Pat’s party rental
• No band – use CD’s etc.
• New Years Dance. The Lions Club is available.  A vote will be added to the website to evaluate interest.

Equipment Manager’s Report

• All equipment has been issued.  Tony will be conducting an inventory before the next meeting.

Communication report

• Nothing to report

Sponsor Report (mailed in by Bob Gibson)

• Queens Head and Paul Halpern still outstanding – total of 7 sponsorships.

Registrar’s Report

• To date three players have been replaced.  There are now 0 on the wait list.
• Fred to advise conveners when new addition to wait list and request assistance in grading.
• An add to be placed in the Burlington Post soliciting members.

Disciplinary Chairman’s Report

• Three yellow cards issued on the first week – 2 for dissent.  Conveners asked to remind players that Referees are cracking down on dissent.
• Discipline procedure guidelines issued and reviewed.

New Business:

• It was suggested that we promote the use of re-usable water bottles only. Motion by Brian Clarke, second by Len West.  Defeated.

Meeting Closed at 9:35 PM

• Minutes prepared by Chris L.
• Next meeting  June 10th  – Slye Fox

 

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BOTSC Executive Meeting April 8th, 2010

Attendance: Marino Casciani, Frank Mascitelli, Renzo Bertolini, Bryan Clarke, Jim McGrath, Les Takacs, Nick Hopwood, Gordon Miller, Roy Tomaney, Kevin Clayton

Apologies: Geoff Perks, Ian McRorie, Ron van Riel Brian McLaughlin, Tony Houghton, Chris Lynch, Bill Kocmarek, Len West, Martin Wilson, Keith Forde, Bob Gibson, Fred Reisch

Call to Order at 7:40 PM

• Meeting called to order at 7;40 PM

Minutes from Previous Meeting

• No minutes of the previous meeting were available for review

Financial Report

• Balance on Mar 11 was $33,992.44
• Credits for the month included Registration Fees $2162.50, Sponsorship $2000 and bank interest of $1.36
• Debits for the month included Pitch Fees $8421.45, Registration Refund $175, Website $36.65 and the Bus for the TFC event of $254.70
• Balance as of April 8th is $29,269.86
• Some discussion ensued over whether the executive had agreed to sponsor the BUS for the TFC, without Previous Minutes no decision could be reached.

Match Secretary Report

• Negotiations are underway to have the fields marked in conjunction with other users of Iroquois and Central.
• Cost to be determined

Social Convenor Report (Mailed in by Ian McRorie)

• Darts night - Due to business Ian M. be away on the 29th. Bryan Clarke has agreed to look after this event. Bryan indicated that Darts Night was under control.
• TFC Game - Graham Foster has 14 tickets left which will be made available to non members on April 18. Anything interest in going should contact Graham.
• Golf Tournament – Ian needs a cheque for  $200 as a deposit to hold the date of June 26th. Tee-Off is at 12 noon on both nines with a crossover. Ian is going to tell Ted to feed the golfers as they come in, as the last will be about an hour behind the first. The meal will be Prime Rib, with the fixings, as well as salad and dessert. Ian has 15 who are interested so far.
• Work is under way on steak night.

Equipment Manager’s Report

• Uniforms have been ordered and Brian Mc. Is finding out what additional nets, flags and corner flags are required
• There is a new process for screening the uniforms but high quality sponsor logos are required.
• Frank will see if he can get the Logos from the sponsors.
• Roy T. indicated that he was not happy with the Uniform Procurement Process and suggested that next year we start earlier and ensure we have multiple bits to choose from.
• The following Motion : “Be it resolved that the BOTSC Equipment Manager submit a minimum of 3 written estimates for the supply of team soccer strip to the Club Executive for their perusal and disposition at the January Board meeting each year.” By Bryan Clarke and seconded by Roy Tomaney was passed by all.
• Since the Sunday season is now scheduled to begin on May 9, it was agreed to change Uniform Day to Saturday May 1st  in order to ensure uniforms are available for pickup.

Sponsor Report (mailed in by Bob Gibson)

• Team Sponsorship
• All teams have been sponsored.
• Roy T has been collecting funds.
• Collection of all Logos and graphics is complete ( I believe Roy has the info for Paul's/Gino's).
• Handbook Advertising
• All ad space has been allocated: Ian Muffet, Clancy's,Geraldos and Absolute Soccer are the four sponsors
• Ads to be collected for Geraldos and Absolute Soccer
• What is the publication date for the book?

Registrar’s Report

• Registration for the 2010 season is complete with a total of 204 members. !78 members paid $175 for a total of $31,150, 26 members paid $87.50 for a total of $2,275. Grand Total = $33,425.

Disciplinary Chairman’s Report

• Noting to report

New Business:

• BOTSC Handbook
• Ron van Riel is putting the booklet  together this season
• Booklet is in good shape
• Preliminary publishing quotes range from $800 to $1200
• Sponsor Supplied Refreshments
• Nick H. organized a Meet the Team event at the Slye Fox and was hoping that the sponsor would provide some snack which did not occur.
• The executive pointed out that just as there is no expectation that team members return to sponsors after a game , there should be no expectation that sponsor would provide anything more than the sponsorship fee.

Meeting Closed at 8:44 PM

• Minutes prepared by Marino C.
• Next meeting  May 13th – Queen’s Head

 

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BOTSC Executive Meeting March 11th 2010

In Attendance: Ian McRorie, Jimmy McGrath, Brian McLaughlin, Marino Casciani, Bryan Clarke, Len West, Renzo Bertolini, Gord Miller, Nick Hopwood, Bill Kocmarek, Geoff Perks, Martin Miller, Chris Lynch, Geoff Perks, Kevin Clayton, Tony Houghton, Roy Tomaney, Roger Knight

Apologies: Frank Mascitelli, Robert Gibson, Fred Reisch, Les Tackas

Call to order at 7:29

Minutes from Previous meeting:  

• Motion to accept previous minutes Chris Lynch, seconded Bill Kocmarek

Financial Report:

• Marino Presented the now monthly financial report.
• Balance as of Feb 2010 $25,079.06
• Balance as of March 11th 2010 $34,167.44
• $2,162.50 still due from registration
• Refund being given to Imants Krumis
• No money from sponsors received yet
• Marino agrees to follow up with Roy re invoices for sponsors.

Match Secretaries Report:

• Permits still not received from the City.
• Booking report and an invoice $7,329.45, if we pay by April 30th then no HST will need to be paid.
• We have the option with the city to extend the season until the end of October.
• Bryan will confirm availability of lit fields for the International series

Social Convenors Report:

• Dart Night Queens Head and Teds are both ruled out.
• Ed Catley (the new owner) has agreed to add dart boards at the Slye Fox, and we will have a Darts night Thursday April 29th the Thursday before season opens.
• TFC Game, Graham Foster has arranged 41 tickets for Saturday May 8th at 4:00 p.m. Bus from Laidlaw at a cost of $252 will leave Teds at 2:00 p.m. Ticket cost all in would be approx $50 each
• Ian McRorie has asked for the club to pay for the bus with proceeds from the tickets.
• Motion by Chris Lynch seconded by Brian McLaughlin to have the club pay for the bus provided club members have first crack at the tickets. Passed
• Saturday June 26th at Tyandaga beginning at 12:00 noon. Booked currently for 80 golfers, first groups at 12:00 and last group at 1:00 p.m..
• A price of $42 for golf, $16 for the cart. An additional $10 gets food and a beer at the turn. We have two choices for dinner, Teds at $25 prime rib or chicken or buffet and Tyandaga has also quoted us dinner at $25. The total is $93 per player all in.
• Ian has suggested that some canvassing from players and companies for prizes might help keep this event 100% self funded.
• There will be a 2 week cutoff for tournament fees to be paid.
• Steak night, not much progress in finding alternate locations to date. Clear that the executive feels a scaled back version of this event has a lot of attraction.
• Nothing yet on the banquet.

Equipment Managers Report:

• Tony has the quote from Absolute soccer $10,200.51 for 204 sets or $50 per set.
• Absolute soccer has offered that if we allow them to put Absolute soccer on the back of our jerseys he will provide nets, 1 ball, jerseys, nets, corner posts etc
• Move to accept the proposal, Brian, seconded by Chris…passed
• Tony will have Jersey colours emailed to the conveners for the draft.
• Uniform day will be held at The Slye Fox Saturday April 24th 1:00 – 3:00 p.m.

Communications Report:

• Nothing to communicate

Sponsor Report

• Bob Gibson not in attendance, he owes a list of sponsors to Roy Tomaney so that invoices can be sent.

Registrars Report:

• Fred Reisch not in attendance
• Marino distributed the latest (cleanest) list for draft day.
• Bryan Clarke brought up the issue that we are not strict enough about collecting fees at the time of registration.

Disciplinary Chairman’s Report:

• Nothing to report.

New Business:

• Draft Procedures – Nick Hopwood has proposed that we document the draft procedures for future reference.
• Posting waiting list on the website – debate on whether or not this is a good idea. Brian asked about improving the visibility of the waiting list form on our website, Marino agreed to do it.
• No motion to post the waiting list on our website
• Attendance 60% rule
• Discussion about the record keeping of attendance each week.
• Who gets an X? Players who do not show and do not make any effort to notify in advance.
• BOTSC Booklet
• Lost of help offered, Ron van Riel will coordinate with the various members of the executive as needed.
• Geoff Perks asked if a player is suspended in the BSL can he play in the BOTSC?
• Marino proposed extending the season by two weeks, Bryan Clarke proposed the motion, Gord Miller seconded, passed.

Meeting Closed:

• Motion to close Bryan Clarke, seconded by Ian McRorie Meeting closed at 8:58 p.m.

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BOTSC Executive Meeting February 11th 2010

In Attendance: Ian McRorie, Les Takacs, Jimmy McGrath, Frank Mascitelli, Brian McLaughlin, Marino Casciani, Bryan Clarke, Len West, Renzo Bertolini, Fred Reisch, Gord Miller, Nick Hopwood, Bill Kocmarek, Geoff Perks, Keith Forde, Tony Houghton
David Rae
Apologies: Chris Lynch, Kevin Clayton, Robert Gibson, Roy Tomaney,

Call to order at 7:32 p.m.

Minutes from Previous meeting:  

• Motion from Fred Reisch to accept, passed

Financial Report:

• Marino distributed updated summary.
• Balance as of Jan 1st $762.77
• Deposit of 140 registration fees, 115 at $175 and 25 at $87.50
• Ian Muffet gave $1250 generated from Old Time Music Hall, well done Ian.
• Current Balance $24,252.06
• Cheque for supplies $25.69 presented for signature.
• 2010 Budget Review
• We will have 204 players
• Sponsorship will bring in $6000
• Total revenue will be $39,513
• Uniforms estimated at $10,764
• Bryan Clarke made the suggestion that the refs could volunteer for the Rowly Bowl and Ladies charity game. Renzo suggested we could find volunteers within the league. Motion from Bryan Clarke to eliminate paid referees from any club sanctioned charity games. Seconded by Ian McRorie, passed unanimously.
• Social events currently in the budget at zero, Steak Night, Golf, Nobs Game.
• Marino explained the 2010 budget in detail.
• Current year end balance predicted at $7,004 pending contribution to social events currently at zero.
• Move to accept the Financial report by Bryan Clarke seconded by Ian McRorie, passed.

Match Secretaries Report:

• Meeting with Denise Beard City of Burlington, everything going well.
• Predicting 2% increase in cost of fields, impact of HST still unknown.
• City reporting to Bryan that Brock fields will not be purchased.

Social Convenors Report:

• Ian researching golf courses looking for alternate venues, emails sent to Carlisle and Tyandaga. No response from Tyandaga.
• Carlisle has responded with $80, includes golf, cart, hamburger and drink at the turn and a beer afterwards.
• Requested Queens Head provide a price for dinner, no response at this time.
• David Rae has offered his home as a venue for dinner.
• Ian will report when Tyandaga responds.
• Request from Fred to determine dates for events for discussion with membership at Uniform day. Ian agreed.
• BMO, Ted (Gator Teds) will be running a bus, date to be finalized.
• Steak night still being debated, Ian is looking for feedback before making a decision to change things.
• Discussion regarding the idea of a BOTSC picnic to replace the “steak night”. Ian will research possible venues and report back to the committee.
• Dart Night was discussed, Ian will check with Gator Ted’s to see how many he can accommodate and report back at the March 11th meeting.

Equipment Managers Report:

• Tony has had an email from Absolute Soccer expressing an interest in supplying uniforms.
• Tony has advised that he will clarify the requirement for 12 uniform colours of the same type.
• Tony has assured the Executive that everything will be all right!
• Tony will bring uniform samples to the next Executive meeting.
• The subject of practice balls came up and Frank has volunteered to provide some.
• Brian will send an email to the conveners asking who has nets, balls, flags, pegs etc.

Communications Report:

• Marino reports that there is nothing to communicate
• Motion by Fred Reisch that we have a book for 2010, seconded by Ron van Riel, passed.
• Ron van Riel has offered to contact someone re producing the league book and report back to Brian McLaughlin.

Sponsor Report

• Robert Gibson not in attendance – Brian McLaughlin reporting
• Hafele Canada coming on board as a sponsor for one team – reported by Ron van Riel
• Sponsorship is full, Queens Head 3, Slye Fox 3, Gator Teds 2, Teme Engineering, 1, Trevor Laingchild, 1 Hafele Canada 1 Paul’s Meats 1
• Ad revenue for the club book will cover the cost of the book.
• Motion made by Geoff Perks that Ian Muffet’s ad in the club book should be free, seconded by Len West, passed.
• Brian reported to the group that no discounts for sponsorship of multiple teams being offered.

Registrars Report:

• Thanks from Fred Reisch for help during registration.
• 83 registered first day, 61 second day.
• We are currently short 60 players from the opening day required number.
• Fred went through a list of unregistered players looking for updates from the group.
• Past players calls will be made and completed by Feb 17th 2010
• Fred will issue notice to the 1st 40 players on the waiting list and ask them to come register Thursday Feb 18th from 7 -8 p.m. for the 2010 season at Gator Teds.
• Fred commits to inform the Executive by Feb 20th on the status of the registration.
• Player Grading will be held 7:00 Thursday Feb 25th at the Queens Head
• Team draft will be held Saturday February 27th 12:00 noon at the Queens Head
• We need to select a Pub for posting of the teams.

Disciplinary Chairman’s Report:

• Chris Lynch not in attendance

New Business:

• Possibility of club entering teams into tournaments
• No real interest in entering a team into tournaments
• We are interested in “friendlies” with teams from other leagues.
• Any inquiries should be reported back to the executive.
• Pool of replacement players.
• Discussion about using players from the waiting list.
• Concern expressed that this could impact playing time for full time players.
• Len West said the 60% rule should be enforced.
• Len West puts forward a motion that all conveners must complete the attendance sheet each week and submit it monthly at the Executive meeting. Seconded by Geoff Perks. Carried
• The proposal for a pool of replacement players is deferred until a later date.
• Suggestion from John Davies to sell remaining DVDs and send all monies raised for Haiti relief. – Carried
• Ian McRorie asked about Memorial Games, the idea is if we can’t get BMO why not play anywhere we can? Bryan Clarke will investigate field options.

Meeting Closed:

• Next meeting March 11th at the Queens Head.
• Meeting was closed at 9:30

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BOTSC Meeting January 14th, 2009

In Attendance: Fred Reisch, Ian McRorie, Les Takacs, Jimmy McGrath, Frank Mascitelli, Brian McLaughlin, Marino Casciani, Tony Houghton, Bryan Clarke, Gord Miller, Len West, Renzo Bertolini, Bill Kocmarek, Nick Hopwood, Geoff Perks, Martin Wilson

Apologies: Keith Forde, Chris Lynch, Kevin Clayton, Robert Gibson, Ron van Riel

Call to order at 7:35 p.m.

Minutes from Previous meeting:  

• move to accept Marino Casciani / seconded by Bill K vote to accept

Financial Report:

• Roy is improving but it will be a while before his return
• Marino submitted a statement including all invoices, cheques and a summary
• Would have details ready for EGM on Sunday, January 17th, 2010
• In the revenues area, he noted that there was a larger than expected number of players over 65 and therefore the fees collected were less than budgeted
• There was no $2000 sponsorship from Labatt’s as budgeted
• Details of Steak Night are still being clarified – Variance of $150 was found
• Could be the result of incomplete information from Roy’s notes
• Only outstanding business is paying Doug Meikle his registration fee as he only played one game in 2009 before having to be replaced for the season
• Motion to approve Ian McRorie, seconded by Tony Houghton – Motion passed

Match Secretaries Report:

• Status Quo on permits will be maintained
• There is an uncertainty regarding the Brock fields from the city
• Will arrange a face-to-face meeting with Denise Beard to discuss future needs of the club
• Brian Clarke and Brian McLaughlin to attend

Social Convenors Report:

• Ian McRorie reported on plans for a trip to BMO for a TFC game
• He also spoke about a golf tournament with dinner is someone’s backyard as opposed to a hall
• Dave Rae’s was mentioned as a possible location
• Dave Clanahan has offered to have Tim Horton’s supply breakfast for golf
• Steak Night – plans are to change the format from the one used for the last two years
• Ian discussed the expense of the event & the style of function
• Suggested that we review this event and come up with new format similar to old format at Petro Canada House
• We need to determine which functions should be subsidized and which should be self supporting
• NOBS games will need to have paid registration
• Should establish dates for all events early so we can get club members to commit to participation

Equipment Managers Report:

• Tony Houghton will invite suppliers to meet with the committee to establish quality and pricing for 2010

Communications Report:

• Marino continues to revise the design of the website

Sponsor Report:

• Bob Gibson not in attendance
• Need to meet with Bob Gibson to establish businesses to be approached for sponsorship in 2010

Registrars Report:

• Fred Reisch submitted a written report
• 31 favourable responses from waiting list for registration for expansion
• Gave executive new phone number and  e-mail address
• Questions on qualifications of people on list
• Suggestion to have players assessed during informal warm ups to season
• Tough to do with team selection necessary in early March
• Registration days are January 30, 2010 and February 6, 2010, at Gator Ted’s
• Uniform Day is yet to be scheduled but will be held at the Slye Fox
• Discussion for draft dates – suggested that we do it March 6, 2010 at Queen’s Head
• To be confirmed

Disciplinary Chairmans Report:

• Chris Lynch not in attendance

New Business:

• EGM Agenda set – Finance Report to be reviewed
• Discussion arose around expectation of sponsors – especially pub sponsors regarding use of pubs after games
• Noted that many events are scheduled at pub sponsors through monthly meetings, Registration Days, Uniform Days and other club sponsored events that utilize pubs as part of the event
• Other sponsors do not get any additional business support other than name and logo on shirts and website
• Discussion on inclusion of a referendum on registration forms for splitting club into two divisions
• Cannot be done in 2010 – too late
• Old Tyme Music Hall is scheduled for February 4, 2010
• Tickets on sale for $25
• Fred Reisch raised the issue of referee fees and the impact on our budget each year
• Renzo proposed that we don’t use referees for Wednesday night games
• Motioned 2nd by Fred R – Motion Passed

Meeting Closed:

• Next meeting February 11th at the Slye Fox
• Meeting adjourned at 9:20 p.m. (Motion – Len West, 2nd – Frank M, Motion Passed)

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BOTSC Meeting December 3rd 2009

In Attendance: Ian McRorie, Les Takacs, Keith Forde, Jimmy McGrath, Frank Mascitelli, Brian McLaughlin, Marino Casciani, Bryan Clarke, Len West, Renzo Bertolini, Len West

Apologies: Fred Reisch, Chris Lynch, Kevin Clayton, Tony Houghton, Robert Gibson, Gord Miller, Bill Kocmarek

Call to order at 7:39 p.m.

Minutes from Previous meeting:

• move to accept Bryan Mclaughlin 2nd Ian McRorie

Financial Report:

• Marino has been to the bank, the balance as of December 1st $3,122
• Cheques outstanding : English Shirts $400 John Davies $390 Ed Catley AGM Breakfast $250 Scottish shirts $400, David Rae’s wife is owed for prizes for banquet$400 (to be confirmed)
• Motion to assign Marino as interim Treasurer, motion carried.
• Roy Tomaney – still in intensive care at Joseph Brant.

Match Secretaries Report:

• Bryan Clarke has requested the 11-1 slot at Central to accommodate the two new teams.
• Motion from Renzo to scout fields (with 3 pitches) agreement to review this subject again at the January report.

Social Convenors Report:

• Ian McRorie states his intention to get all information from Graham Foster about last years events also that he plans to setup a social committee.
• Also interest in exploring the possibility of a New Years Eve dance in 2011.
• Game plan for 2010 including support required will be discussed at the January meeting.

Equipment Managers Report:

• Tony Houghton not in attendance
• Motion to add the BOTSC Logo with “International” to the international jerseys to help keep track of them.

Communications Report:

• Marino commented on the new look of the website

Sponsor Report:

• Bob Gibson not in attendance

Registrars Report:

• Fred Reisch not in attendance

Disciplinary Chairmans Report:

• Chris Lynch not in attendance

New Business:

• Pay outstanding invoices
• Plan is to get the cheque book from Roy Tomaney’s wife so that cheques can be written.
• More conveners needed
• We need 3 additional conveners for the 2010 season, this will be posted on the website.
• Conveners non playing
• Motion to accept a non playing member as a convener, motion passed
• More Sponsors needed
• There has been some interest from playing members to sponsor teams for 2010. Further discussion will be had at the January meetings.
• Extraordinary General Meeting
• Date selected for the meeting is Sunday January 17th 2010 Queens Head
• Possibility of two divisions
• Idea proposed by Peter Whittle to separate the league into two age groups.
• Motion to dismiss this idea and allow for future consideration was passed
• Motion to add a question re two divisions split by age to the registration form. Motion was passed.
• Ian McRorie told the conveners that they need to reach some agreement when it comes to grading and balancing the unknown new players being added to the waiting list.

Meeting Closed:

• Meeting was closed at 8:50 p.m
• Next meeting January 14th at the Queens Head – Ron van Riel will not be in attendance

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BOTSC Annual General Meeting Nov 22, 2009

Location: Queen’s Head
Time: 12:00 Noon

53 Memebers in attendance.

Call to order at 12:05 p.m..

Minutes from Previous meeting:  

• Moved to accept Dave Rae, seconded by Jack Spackman. Approved.

President’s Report:

• Pleased with overall year
• Made reference to Annual Banquet which was a very classy affair
• Thanks to Graham Foster and his social committee
• Also thanked the existing executive and convenors who have worked hard to make year a success

Financial Report:

• Roy Tomaney, the club treasurer is unavailable due to being in the hospital. As a result there is no report is available
• At the Nov executive meeting Roy reported approximately $3000 dollars in the bank although there were still outstanding expenses to be covered
• Two options were introduced
• Call an Exordinary General Meeting when available
• Or Post report to the website when prepared
• Dave Rae proposed that the executive review the report at the first executive meeting in 2010 and seconded by Bryan Clark
• Chris Lynch proposed a EGM after the executive have reviewed the report.
• Paul Toms pointed out that you need approval of 25% of the membership to call an EGM. That number was met with the 53 in attendance
• Suggestions made that meeting should cover 2009 review and budget for 2010
• Ed Chomicki would like to see the report broken down per event
• Jackie Kearns suggested we find someone to do finances while Roy is unavailable
• Jackie Kearns seconded Chris’ proposal and the motion was carried to arrange a meeting in new year
• An EGM will be called in January to review 2009 and look at a budget for 2010.

Changes to the Constitution:

• A question was asked of the President if members only can propose changes as Chris Lynch who had made a number of change proposals. It was agreed that as Chris is a social member he can indeed make proposals.
• 11 Motions to change the constitution was received by the club secretary by the required date. Complete details of each proposal is available under separate document.
• Motion 1 to add a new section to Article 5 emphasizing that all committee members cannot make any decision individually and are responsible to the Executive was carried.
• Motion 2 to change the wording of the role of the Social Convenor in Article 9 was carried
• Motion 3 to clean up the procedure involving discipline was carried
• Motion 4 to change By Law 2 to reflect a minimal age requirement of 45 for club membership was approved with the stipulation that anyone on the waiting list as of Nov 22 who is 40 and over can remain on the waiting list.
• Motion 5 to change By Law 6 to reflect Side Tackles was defeated
• Motion 6 to change wording of By Law 6 reflecting Discipline was carried
•  Motion 7 to change By Law 12 reflecting substitution during playoff games was carried
• Motion 8 to change By Law 12 regarding substitution after red cards was defeated
• Motion 9  to change By Law 18 reflecting cheque signing authority was carried
• Motion 10 to add a new By Law 21 to structure expense authorization was carried
• Motion 11 to clean up the Discipline Guidelines attached to the Constitution was carried

Nomination for Executive Positions:

• President : Brian McLaughlin ( Marino Casciani moves on to Past President)
• VP / Registrar : Fred Reisch
• Secretary : Ron van Riel
• Social Convenor : Ian McRorie
• Team Convenors : Jim McGrath, Gord Miller, Ron van Riel, Renzo Bertolini, Frank Mascitelli, Gerry Shaw, Les Takacs, Bill Kocmarek, Keith Forde and Len West (Len to be contacted)

New Business:

• Club Expansion
• The Executive was seeking the guidance of the membership regarding expanding to 12 teams in the new season
• There are currently 75 people on the waiting list
• Bryan Clarke has already talked to the city to acquire Central from 11am – 1:00 pm.
• There was general agreement to expand.
• Social Events
• Discussion ensued regarding the costs associated with Steak Night and the Golf Tournament
• Without the financial report it was agreed to carry the discussion forward to the EGM

Meeting Closed:

• Meeting was closed at 2:02 pm.

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BOTSC - 2009 AGM Motions to Change Constitution - Nov 22, 2009

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Motion 1 - submitted By Chris Lynch

This is a Motion to add a new section to Article 5: Executive Committee

g) All committee members are responsibleto the Executive Committee.

Rational: To clarify that no Exec member may take action on behalf of Club without authorization. The Exec realized this is potential "hole" in theConstitution and does not reflect any historical need.

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Motion 2 -submitted By Chris Lynch

This is a Motion to make changes to part of ARTICLE 9: Duties of the Executive Committee

Current
SOCIAL CONVENOR:
- The Social Convenor shall be responsible for all social activities of the Club.
- The Social Convenor may establish a Social Committee with the responsibility of scheduling and organizing such activities.

Proposed Changes
SOCIAL CONVENOR:
- The Social Convenor shall be responsible fororganizingall social activities of the Club under guidance of the Executive Committee.
- The Social Convenor may establish a Social Committee with the responsibility of scheduling and organizing such activities.

Rational: To avoidpotential confusion of responsibilities.

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Motion 3 -submitted By Chris Lynch

This is a Motion to make changes to ARTICLE 11: Discipline

Current

a) Any player ejected from any Club sanctioned game for receiving a red or two yellow cards, and any player receiving three yellow cards during the course of the season, shall be referred to the Discipline Committee.

b) If a player is ejected for cause, that player shall receive a minimum one game suspension to be served the next club sanctioned game, regardless of whether the Committee has met with the player. The Team Convenor shall be responsible for ensuring that this procedure is followed.

c) The Discipline Committee shall use the DBR (discipline by review) system. The accused will have two response days after receiving the dismissal, or third (or more) yellow card to request, in writing, to the Discipline Committee Chairman, a hearing under the DBH (discipline by hearing) system.

d) All cards shall be reported by the Referee to the Discipline Committee.

e) With respect to discipline concerning any off-field action contravening the aims and objectives of the Club: Such action may be registered in writing to the Executive Committee and shall be heard, investigated and acted upon by the Executive Committee at the first available Executive Committee meeting.

Proposed Changes (in bold)

a) Any player ejected from any Club sanctioned game for receiving a red or two yellow cards shall be referred to the Discipline Committee by the match referee by way of e-mail or other report.

b) The Discipline Committee shall use the DBR (discipline by review) system. Upon written notification by the Discipline Committee that the referees report has been received, the accused will have two response days to request, in writing, to the Discipline Committee Chairman, a hearing under the DBH (discipline by hearing) system.

c) After formal notification is received by the Committee from the match referee, thata player was ejected for cause or on receipt of third yellow card, that player shallserve a minimum one game suspension to be served the next club sanctioned game, regardless of whether the Committee has met with the player. The Team Convenor shall be responsible for ensuring that this procedure is followed.

d) All cards shall be reported by the Referee to the Discipline Committee by e-mail or other written means within 3 days of the offence.

e) With respect to discipline concerning any off-field action contravening the aims and objectives of the Club: Such action may be registered in writing to the Executive Committee and shall be heard, investigated and acted upon by the Executive Committee at the first available Executive Committee meeting.

f) Players accumulating cards of 3 yellows or more, or 2 reds or more during the seasonwill be contacted by the Discipline Committee. Additional sanctionwill be issued per the attached guidelines or increased after review of the Committee.

Rational: to clarify the process.

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Motion 4 - submitted By Eric Jensen, also proposed by Les Takacs

This is a Motion to change BY-LAW 2, section C: Registrationas follows:

Current
c) All participants shall be registered on designated Club registration forms and shall be 40 years of age or over, as of May 1st of the playing year.

Proposed Change (in bold)
c) All participants shall be registered on designated Club registration forms and shall be 45 years of age or over as of May 1st of the playing year. All players that were registered in the 2009 or earlier playing season will be grandfathered and allowed to play.

Rational: make the BOTSC a more "seniororientated league", a venue where older playerscan playout their remainingsoccer careers alongside of other players more closer in age andwho have similar physical abilities and limitations. The club average age is now 57.

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Motion 5 - submitted By Chris Lynch (also submitted by Ian Muffet)

This is a Motion to add a new section to BY-LAW 6: Conduct and Discipline – per FIFA Laws of the Game and rulings adopted by the Club as follows

g) Slide tackles are prohibited and will be penalized by a direct free kick. Other action (cards) is at the discretion of the Referee.

Rational: To ensure all are aware of the rule and that it can be enforced by Referees.

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Motion 6 - submitted By Chris Lynch

This is a Motion to make changes to BY-LAW 6: Conduct and Discipline – per FIFA Laws of the Game and rulings adopted by the Club

Current
a) If a member of the Club is found to have deliberately contravened, in any way, the Articles and/or By-Laws of the Club, then that member shall be subject to suspension from the Club’s activities

Proposed Change (in bold)
a) If a member of the Club is found to have deliberately contravened, in any way, the Articles and/or By-Laws of the Club, then that member shall be referred to the Discipline Committee. After review the Committee will report findings and recommendations to the Executive Committee for possible action.

Rational: To add structure to the process.

Current
e) If the accused member has not requested a “Discipline By Hearing” (DBH) within seven (7) days, then a “ Discipline By Review” (DBR) meeting shall be held.

Proposed Change
e) If the accused member has not requested a “Discipline By Hearing” (DBH) per Article 11 (c), then a “Discipline By Review” (DBR) meeting shall be held.

Rational: Currently the wording is not consistent with 11(c)

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Motion 7 – is the consensus of the executive committee

This is a Motion to make changes to BY-LAW 12: Substitutions

Current
The Burlington Old-Timers Soccer Club Inc. will be governed by the rules of F.I.F.A. except as indicated in the Constitution and:

a) Unlimited substitutions will be allowed at any stoppage of play. Except that during Cup Finals, subs will be on goal kicks, goals scored, half time and, on injuries, at the Referees discretion.

Proposed Change
a) Unlimited substitutions will be allowed at any stoppage of play.

Reason: There is no reason to change our substitution rules in the play-offs. Some players cannot stay of the field for the extended periods the current wording potentially enforces.

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Motion 8 - submitted By David Rae

This is a Motion to add a new section to BY-LAW 12: Substitutionsas follows:

b) During the normal playing season, in the event that a player is dismissed from a game by reason of a red card, that player may be replaced by any other substitute in his team.

Rational: We are a recreational Club we should always have 11 vs 11

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Motion 9 - submitted By Chris Lynch

This is a Motion to augment BY-LAW 18: Cheque Signing Authority

Current
Any two of the following Executives shall be authorized to sign cheques on behalf of the Club:
- President
- Vice-President/Registrar
- Secretary
- Treasurer
- Referee Coordinator

Proposed change (in bold)
(a) Any two of the following Executives shall be authorized to sign cheques on behalf of the Club:

• President
• Vice-President/Registrar
• Secretary
• Treasurer
• Referee Coordinator

(b) Cheques will be presented to the monthly Executive committee by the Treasurer for review and signing.

(c)Should a cheque be required to be issued at any other time, either the President or Treasurer MUST be one of the signators.

Rational:The Exec realized this is potential "hole" in theConstitution and does not reflect any historical need. It is in keeping with how similar organizations act.

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Motion 10 - submitted By Chris Lynch

This is a Motion to create a new by-law

NEW By-Law 21
No member may commit the Club to any financial or other obligation without authorization of the Executive Committee. All events that require financial support or commitment of the Club must be submitted to the Executive with detailed budget not less than 2 Executive meetings prior to the event.

Rational: To add structure and avoid confusion from the past year

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Motion 11 - submitted By Chris Lynch

This is a Motion to clarify the Discipline Guidelines supplement to the BOTSC Constitution.

Change the suspension guidelines to

Card	Suspension
1st red	Minimum 1 game
2 yellows same game	Minimum 1 game
3rd yellow card in season	Minimum 1 game
2nd red card in season	Minimum 2 game
4th yellow card in season	Minimum 2 game
3rd red card in season	Minimum 5 game
Yellow cards in excess of 5 in season	Minimum 3 game

Rational: Current guidelines are not consistent with other aspects of the Constitution.

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