BOTSC Executive Meeting – January 12th, 2012

 

Attendance: Geoff Perks, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Les Takacs, Len West, Nick Hopwood, Roy Tomaney, Fred Reisch, Ron van Riel, Ian McRorie, Silvio Massicci, Kevin Clayton, Marino Casciani, Peter Barrett, Bryan Clarke.

Apologies: Keith Forde, Chris Lynch, and Murray DePape

 

Call to Order:

• Meeting called to order at 7:30 PM

Minutes from Last Meeting:  

• Motion to Accept – Fred R.; Seconded – Ron V.; Passed

Financial Report

• No major transactions were done, except for a plaque for St Johns Ambulance
• Marino Casciani has negotiated a lower fee for website
• In 2012, receipts will be handed out to the conveners for money that it is given to the treasurer. The conveners must keep records of tickets sold or registrations to the events of the Club.
• Cheques will be discussed and authorized by the Executive Committee before the spending
• Motion to Accept – Brian C.; Seconded – Ron V.; Passed

Match Secretary’s Report

• The schedule of fields available was sent to Brian C.
• The season will be shorter that the previous one, since the use of the fields is approved from late May to Thanksgiving weekend.

Social Convener’s Report

• Next social event is the Annual Drury Lane Music Hall (Old Time Music Hall). Tickets will be available at 2012 Registration
• On July 7th will be a Golf Tournament

Equipment Manager’s Report

• Three offers were submitted to the Club from Sport Link, Burlington Soccer and Absolute Soccer. The winner of the contract is Absolute Soccer since the quality was not comparable from one of the suppliers and the size XXL were not available from the other one. Absolute Soccer will provide UMBRO Shirts, Shorts and Socks, with same quality than last year.
• Motion to Accept – Fred R.;Seconded – Ron V.;Passed

Communications Report:

• Master Division will be included in the Club E-mail list as part of the Club for events notifications

Sponsor Report:

• The Executive Committee voted in favor of multiple sponsors over the possibility to have only one sponsor for the Teams. With this decision he will start to contact them.

Registrar’s Report:

• Motion from Nick H. that a commitment notification from those members that are unable to register on registration dates must be done by e-mail or phone call to the registrar.
• Motion from Geoff P. that the money for registration must be given to the registrar by February 4th
• Motion from Ron V. that for those member that do not comply with the February 4th limit, the Executive Committee will decide if the registration is accepted or they will go to the waiting list.
• The following fees will be applied for the 2012 Season:
• For Sunday Divisions 64 years and younger on May 1, 2012 the fee is $175.00
• For Sunday Divisions 65 and older on May 1, 2012 the fee is $87.50
• If you register for the Sunday Division and want to also play in the Masters (must be 55) the fee is $175.00
• If you register for the Sunday Division and are 65 and older and also wants to play in the Master Division (must be 55) the fee is $125.00
• For Master Division only (no Sunday play) the fee is $75.00
• Registration dates are Saturdays January 21st and 28th at Slye Fox Pub from 1:00 PM to 3:00 PM
• Motions to Accept – Brian C.; Seconded – Ron V.; Passed  

Referee Coordinator’s Report:

• Fred R. requested stronger penalties for those players who fight or have a violent conduct
• Kevin C. proposes to use qualified players as referees in case of emergency during the regular season, not during Play Off. Passed
•  Kevin C. will bring to the next meeting the specifics to a proposal to change the slide tackle inside the box from penalty to indirect kick in those cases that are not in purpose to avoid a goal 

Disciplinary Chairman’s Report :

• Not present

New Business:

• Peter Barrett asked the Executive Committee to request the members of the Club, if they can give shirts from previous seasons to the Master Division. Red, White and Blue colors are needed. The shirts should be given at registration
• Motion to Accept – Fred R.; Seconded – Len W.; Passed
  
  

Motion to close the meeting: 9:30 PM

Next meeting – February 9th 2012 – Queens Head @ 7:30 PM

 

 

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BOTSC Executive Meeting – December 8th, 2011

 

Attendance:, Geoff Perks, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Len West, Roy Tomaney, Fred Reisch, Ron van Riel, Marino Casciani, Peter Barrett, Bryan Clarke, Ariel Minelli

Apologies: Murray DePape, Chris Lynch, Keith Forde, Les Takacs, Nick Hopwood, Ian McRorie, Silvio Massicci, Kevin Clayton

 

Call to Order: 7:30 pm

Minutes from Previous Meeting: No previous meeting minute available since it is the first meeting with the new President.

Fred Reisch directed an open agenda with the following points:

• Number of Teams for 2012 season: Choices are 12, 10 or 8 teams. It will be decided by the registration number, but the consensus was 10 teams
• Number of players per team: 17 players per team (maximum)
• Quotation for uniforms
• Selection and appointment of: Equipment Manager, Communication Manager, Sponsorship Convener, Team Convener, Secretary

Financial Report

• Roy Tomaney reports that after adjusting for outstanding cheques, the balance is $7508.94. The club still has to pay for AGM breakfast and the final balance should be $7002

Match Secretary’s Report

• Bryan Clarke received the City’s preliminary Booking Report, but it was incomplete since several Sunday bookings were missing
• The City billed the Club at full rate for the Thursday morning Masters games
• Brian has e-mailed Parks and Recreation with a response, and he expects a final confirmation of the full Permit requests before our January Executive Meeting

Social Convener’s Report

• Ian McRorie not present

Equipment Manager’s Report

• Frank Mascitelli was appointed as Equipment Manager.
• Frank will request quotation for uniforms to at least three vendors
• The quotation is for same quality of uniforms than last season, in a bid with a sealed envelope received by January 6, 2012

Communications Report

• Marino Casciani was appointed as Communications Manager

Sponsor Report

• Len West was appointed as Sponsorship convener and he will start immediately to contact the sponsors
• Fred Reisch explained that exist the possibility that one Pub wants to sponsor several teams

Registrar’s Report

• Ron van Riel was appointed as Registrar Manager
• The registration list must be updated to the registrar and communications managers.
• The registration will be by email invitation

Referee Coordinator’s report:

• Not present

Disciplinary Chairman’s Report:

• Not present

New Business:

• Brian Clarke request a fixed agenda for the next meeting in order to expedite the meeting

Meeting Closed at 9:15

• Motion to close the meeting 

Next meeting – January 12th 2012 – Slye Fox @ 7:30 p.m.  or a new place indicated in advance

 

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BOTSC 2011 Annual General Meeting
Queen's Head, November 20th , 2011

 

The following minutes are unapproved. If you were at the meeting and you believe changes are required, please email them to The Cub Secretary (Ariel Minelli).

 

1. Meeting Called to Order 12:01 p.m.

 

2. Review Minutes from the 2010 AGM

• Motion to accept the 2010 minutes made by Chris Lynch seconded by John Spackman, passed

3. President’s Report – Brian McLaughlin

The year 2011 is best characterized by a year of changes and challenges.  We continue with some growing pains as a twelve team league.  We added St. John’s Ambulance to promote a safer environment for our club members.  Peter Barrett began the Master’s Division.  Our waiting list was stretched to the limit for the first time ever.  We added some new referees to bolster our club.  We had our very first 80 year old playing member this year and the celebration of Lucien Jooris will carry on for some time.

St. John’s Ambulance
The addition of St. John’s Ambulance was a very positive step for the BOTSC.  We have a group of executive members to thank for this initiative – particularly Les Takacs.  They were kept quite busy throughout the year with a lot of minor player injuries.  Fortunately, they weren’t needed for anything too serious.  It was a comfort to know that, if needed, help was only a few steps away.

Master’s Division
Peter Barrett did a wonderful job of proposing and then organizing this group. Games were played on Thursday mornings by members of the club who were 55 years of age and older.  It turned out to be a throwback for players, as they got to play a game with no referee and common understanding of the rules.  From all accounts, this was a great success.

Social
Our social activities were not as well received as they have been in the past.  I’ll let our social convener elaborate.  Suffice to say, we have strong desire to bring back a stronger social aspect to the club.

Charity
As a club are a club we promote charity.  We donated to St. John’s Ambulance and the Burlington food bank again this year.  And, in a show of spontaneous generosity at awards night, we gathered $750 for the family of a young man with cancer.  That gesture alone, made me proud to be a member of this club.

Club Spirit
The topic of club spirit is one very near and dear to me.  As I look around this room, I see a lot of friends – except the ones who piss me off, they are more like family.  I’ve been with this club for 11 years this year and I have to admit, a lot has changed.  We have certainly faced some obstacles.  I hear a lot of calls to go backwards to find the answers.  I’m not a believer in going backwards.  Our greatest strength is our membership.  As a club, we function better when every member takes an interest in the club.  And we have an exceptional group of people in our midst.  I feel that the task at hand is to reinvent our club.  We need to use the past as a guide.  The spirit of our club has traditionally been one of camaraderie.  We need to find a way to strengthen that bond in a changed environment.  We need to reinvent our thinking.  We need new ideas – fresh ideas – to rekindle the passion of our membership.  As we welcome new members, it’s the responsibility of every member to introduce those new members to the BOTSC way of life.  We have always governed our own actions on the field – when a player steps outside the acceptable, as teammates and as friends, we would draw them back in and tell them that our club doesn’t operate like other soccer clubs.  Peter Barrett’s vision of a group of guys going out onto a field for a pickup game on Thursday morning needs to be our focus on Sunday.  We need more people with Peter’s vision to step forward and make our club better by addition rather than subtraction.  It can be our view of the past that guides us – but, it needs to be our vision for the future that carries us forward.

Personal thanks
As I finish my final term as club president, I have a great number of people to thank.  First and foremost are the members of the executive.  Without their commitment and dedication, we could not achieve the lofty ambitions of running this club.  I’d like to thank the many, many volunteers who help us tirelessly and anonymously throughout the year.  Mostly, I’d like to thank you – the membership – for your support and encouragement over the past two years.  I have stated on many occasions that I believe it is the responsibility of every member to take an active role in the promotion of our club.  Whether it’s serving on the executive, working as a volunteer or simply promoting the BOTSC to other club members, family and friends, all of us are a part of this club.  It’s our similar passion for the sport we love that brings us together each week, but, the true splendour of our club is the variety we find in the differences in each of us.

4. Financial Report for 2011 – Roy Tomaney

• Report presented by Brian McLaughlin as Roy Tomaney could not attend.
• Motion to accept report Dave Hamon, seconded by Bryan Clarke, passed.
• Details

5. Social Conveners Report – Ian McRorie

• A disastrous year for social events, membership participation was dismal.

• Motion to accept the Social Convener’s report Len West, seconded by Marino Casciani, passed

6. Discipline Chairman’s Report – Chris Lynch

• Total cards issued were down from 35 to 26
• Number of red cards was the same, 5
• This season 4 of the 5 red cards were for violent conduct, none last year. 20 games were lost on these cards.
• Yellow cards were submitted for foul and abusive language towards officials.
• The committee is very concerned about the increasing level of violence that they are seeing. The committee will be looking at increasing the penalties for violent conduct.
• Motion to accept the report Paul Tyrrell, seconded by Bryan Clarke, passed.

7. Changes to the Constitution

Proposal for change to By-Law 20 put forward by Nick Hopwood, seconded by Chris Lynch

• Addition to BY Law 20 Item “C”: Any player who has failed to communicate his absence to his convener for 4 consecutive games will be deemed to have resigned from the club. The responsible Convener will then be able to request a replacement player from the waiting list.
• This proposal was discussed, put to a vote and was carried.

Proposal to change By-Law 2 (B) from Bryan Clarke, seconded Phil   Williams

• From: All Club members registered in the previous playing year, who, since their registration, have participated in at least 60% of the scheduled games,shall have the right to be included in the player draft for the current year. Players who fail the 60% attendance rule during the current playing season shall have their membership terminated, subject to a review by the Executive Committee.
• TO: All Club members registered in the previous playing year have the right to be a playing member in the current year, providing they participated in 60% of the previous year's games and still meet by-law 1(a) requirements or at
  the discretion of the Executive Committee. It is a requirement that they register by the date specified by the Registration Committee for registration.
• - This motion was discussed, put to a vote and was carried

Proposed from Roger Knight for Constitutional Additions, seconded Dave Hammon

• Article 2: Aims and objectives
• To establish transparency of day to day club business by allowing all playing members in good standing to attend regular club executive meetings but who will not be allowed to take part in the meeting unless with the express invitation of the executive. In the event of a need for privacy the club president shall have the option to close the meeting to all none executive members.
• This motion was discussed, put to a vote and was carried

Article 7: Appointed positions – proposal withdrawn

• The Discipline Committee Chairman shall not be a club game official.

Proposal from Murray De Pape for Constitutional Additions to By Law 20 “C”, seconded Dave Hamon

• It is a player’s responsibility to attend scheduled games. A player that misses 8 games over the regular season will be eligible for replacement by the Convener. The registered player would also become ineligible for next seasons draft. - This motion was discussed, put to a vote and was carried
• A registered player will be considered a “no show” when they do not attend a scheduled game regardless of circumstance or notice given. An injured player that attends the game but does not play has demonstrated commitment to the team and club and will not be considered a “no show” - This motion was discussed, put to a vote and was carried
• Any player removed from the league for missing 8 games can participate in the BOTSC in future seasons and while they will be considered a returning player they will be placed at the bottom of the waiting list. - This motion was discussed, put to a vote and was carried
• Once a registered player has missed 7 games they have the option to resign prior to the 8th game in order to be eligible with priority for next seasons draft. - This motion was discussed, put to a vote and was carried

7. Nominations for Executive Positions

• Treasurer – Roy Tomaney
• Club Secretary – Chris Lynch nominates Ariel Minelli, seconded Bryan Clarke – no vote required as this is a mid-term change, welcome Ariel!
• President – Fred Reisch elected by Acclamation
• Vice President Registrar – Ron van Riel elected by Acclamation

8. Annual Positions

• Conveners 2 positions open potentially for 2011
  • Bob Allen has expressed an interest
• Convener “Masters League” – Peter Barrett
• Social Convener – Ian McRorie will return
• Motion to accept the 10 returning conveners by Dave Hamon, seconded by John Spackman, passed.

9. Appointed Positions

• Sponsorship -Roy Tomaney
• Burlington Soccer Council Representative - No one stepped forward
• Discipline Chairman - Chris Lynch
• International Games Coordinator - Keith Forde
• Equipment Manager - Frank Mascitelli
• Communications - Marino Casciani will continue unless someone else would like to do it.
• Referee Coordinator - Kevin Clayton

10. New Business

Motions put forward by Les Takacs, seconded Cid Pietrantonio

• Motion to reduce the number of teams in the BOTSC from 12 to 10 effective in the 2012 season. – This motion was discussed, put to a vote and was – Amended to say that the final decision on the number of teams and players will be the responsibility of the executive based on registration.
• Motion to increase the number of players per team from 17 to 18 – decision as above
• Motion to eliminate the purchase and supply of new uniforms each year moving instead to a pool of uniforms that would be replaced every few years as needed. – This motion was discussed, put to a vote and was defeated

Motion from Ariel Minelli, seconded Peter Hawley

• Motion to make every game count and for the club to ensure that a qualified referee and linesmen are at every game. - This motion was discussed, put to a vote and was defeated.
• Motion to establish a process within the executive to review performance of the referees at all club games. This motion was discussed, put to a vote and was carried.

Motion from Bryan Clarke, seconded Ian McRorie

• Motion to create a new position on the Executive “Masters Convener” responsible for managing of the Masters Division within the BOTSC. - This motion was discussed, put to a vote and was carried
•  Bryan Clarke nominates Peter Barrett for this position, seconded by Brian McLaughlin – This nomination was discussed, put to a vote and was carried

New Business from Dave Hamon, seconded Rowly MacPherson

• Would like the executive to consider reformatting the playoffs to shorten it by 2 games. The main reason is that this club is about fun and the playoffs take away from that. – This was discussed and put to a vote and was carried.

New Business from Dave Hamon, seconded Ariel Minelli

• Would like the executive to support shortening the season to end at
• thanksgiving in October – this was put to a vote and was defeated

New Business from Bryan Clarke

• regarding the possible need for increased registration fees due to the cost of artificial turf that we may get forced into by the City of Burlington. Some discussion that considering the average age of our players artificial turf fields are not the best for us physically.

New Business from Brian McLaughlin

• Fees for the Senior players should be increased from $87.50 to $100 to show a proportionate increase to the rest of the league.

11. Meeting Closed

• Motion to close the meeting was made by Bryan Clarke and seconded by  Marino Casciani, meeting closed at 3:04 p.m.

 

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BOTSC Executive Meeting – November 10, 2011

 

Attendance : Brian McLaughlin, Murray DePape,  Frank Mascitelli, Jim McGrath, Les Takacs, Nick Hopwood, Roy Tomaney, Fred Reisch, Ron van Riel, Sylvio Massicci, Kevin Clayton, Marino Casciani, Geoff Perks, Len West, Gordon Miller, Bryan Clarke

Apologies : Ian McRorie, Chris Lynch, Gerry Shaw, Keith Forde

 

Call to Order 7:31 p.m.

Minutes from Previous Meeting :

• Motion to accept Len West, seconded Marino Casciani, passed

Preliminary Financial Report

• Current Bank balance $9700 with monies from the dance still to come
• 150 Dance tickets sold
• Preliminary review of the budget shows some pluses and minuses but overall very much on track.
• Advertising revenue was notably down from $500 at $250
• Uniforms and Equipment were up over $1200 due to some soccer balls and miscl. equipment that needed to be purchased.
• Referees came in at $5 over budget, well done Kevin.
• St John’s Ambulance was an extra but well spent hit this year at $4000
• Motion from Bryan Clarke to have a special executive meeting before the AGM to review the final financial report, seconded by Jim McGrath, passed. Marino made a motion that the financial report will be sent by email by Sunday the 13th for review by the executive, seconded by Len West, passed.
• There will be a special executive meeting on Thursday Nov 17th to review the Financial report.
• Motion to accept the report Les Takacs, seconded Frank Mascitelli, passed.

Match Secretary’s Report

• We received our rebate cheque for the one week that was cancelled due to weather in May.
• Meeting on Friday November 18th at 6:00 p.m. to review the procedure for permits in 2012.
• Question to Bryan about the status of the Brock fields, nothing new.
• Fred Reisch expressed our admiration for the job that has been done by Bryan Clarke.
• Motion to accept the Match Secretary’s report, Fred Reisch, seconded Roy Tomaney, passed.

Social Convener’s Report

• Report on Awards Banquet, Ian McRorie not in attendance.
• Fred reported on Ian’s behalf.
• 150 Tickets were sold
• We averaged about 12-14 tickets per team
• Fred pointed out that in the constitution it states that there is a responsibility for club members to participate in club social events.
• Bryan Clarke commented that 160 people was the right number for the Austrian Club.
• Lots of discussion about how to address the lack of interest in being an active social member in the club.
• Many thanks to David Rae, Graham Youngman, Bill Hom and John Nunes to get the BBQ to finals day.
• Thanks to Tim Hortons for the coffee and donuts on finals day, this was picked up by Jim McGrath.
• Paul Adams again donated sausages and burgers for the bbq and deserves a very big thank you from the club.
• Thanks to Roy’s family for all the help with the cooking and serving.
• A big thanks to Roy Tomaney for all his efforts.
• Motion to accept Fred’s report Les Takacs, seconded Marino Casciani, passed

Equipment Manager’s Report

• Tony Houghton has regretfully resigned from this position
• Frank Mascitelli has expressed an interest in assuming this position for 2012

Communications Report

• Nothing to report
• Marino will continue in this role if needed but would be interested in finding someone to take over the Communications Coordinator role for 2012.

Sponsor Report

• Nothing to report

Registrar’s Report

• Currently 7 people on the waiting list
• We need to do something to attract more qualified players to the club.
• Motion to accept the report, Len West, seconded Les Takacs, passed

Referee Coordinator’s Report

• A successful season with full coverage for over 130 games.
• Kevin says the level of “violence” in this league is increasing and in many cases it is the same offenders year after year. Skill has nothing to do with this, this is about attitude on the field an attitude that was there before they even get to the field. Kevin feels that we need to address this more seriously in the coming season. The belief is that there is no real consequence for these types of actions.
• Jim McGrath believes that the incoming President needs to take the opportunity as new President to write a letter to these offenders to restate the spirit of this club and make it clear that if this is not the type of “club” they are looking for perhaps they should look for somewhere else to pay.
• Len suggests that part of the preparation for next season is a review of everyone that was “carded” last season.
• Brian McLaughlin made a comment that we all have a responsibility to make sure all members are clear that this type of behavior is not acceptable in this league, peer pressure is our best chance of changing this behavior.
• Motion to accept the report Marino Casciani, seconded Fred Reisch, passed.

Disciplinary Chairman’s Report

• Chris Lynch not in attendance
• 2 yellow cards and 1 red card in October
• Brian says Chris will have a final report ready for the AGM
• Motion to accept the report Fred Reisch,  seconded  Les Takacs passed

New Business:

• Preparations for the AGM
• Motions and Proposals for the AGM were reviewed prior to the posting on the BOTSC website.
• The following positions are available:
• President
• Fred Reisch nominated by Marino Casciani, seconded by Frank Mascitelli, passed
• VP Registrar
• Ron van Riel nominated by Marino Casciani, seconded Bryan Clarke, passed
• Social Convener will be nominated at the AGM
• Secretary
• Convener survey to see who is likely going to remain as conveners
• Gord Miller and Gerry Shaw will be stepping down as Conveners
• Discipline Coordinator – Potential conflict (to be held over for AGM)
• This will be discussed at the AGM
• Brian McLaughlin pointed out that the Executive has always taken the appropriate steps to ensure that there are no conflicts of interest in any position.
• Proposal for Sponsorship changes in the coming year, multiple levels of sponsorship and presence in the club. Recognition that involvement in the club is a privilege for both members and sponsors.

Motion to close the meeting Marino Casciani, seconded Geoff Perks, passed.

Meeting Closed at 9:26 p.m.

• Next meeting – December 8 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – October 13th, 2011

Attendance: Marino, Brian M., Fred, Kevin, Brian C., Geoff, Roy, Len W., Ian M. Chris, Nick, Keith

Apologies:

Call to order – Meeting called to order at 7:30 p.m.

• Minutes from last meeting accepted.

Financial Report

• Balance $18,500. 
• Outstanding - $1,142.
• Banquet - $2,600
• Field - $1,000
• St. John’s - $2,000
• Refs - $3,600
• AGM - $500
• BBQ - $300
• Expected Surplus $7,400 app. + $200 Int. England

Motion to Accept – Brian C.
Seconded – Len W.
Passed

Match Secretary’s Report

• New fields in Burlington for next year.
• Condition of city nets and grass cutting around.  Same.
• New contact for maintenance of nets.
• No tractors allowed on field.  People complaining parks to long. 
• City would like to close some fields on a regular basis for top dressing etc.
• Artificial turf fields rental payments to be reduced.
• No money in Parks and Rec to fix up bad fields
• 2.5% rise in field rental.
• Permit not needed for BBQ on Cup Final day.
• We have enough paint to re-line pitches until year end.

Motion to Accept – Chris C.
Seconded – Marino
Passed

Referee Coordinator’s Report

• Kevin Clayton – successful season.  No game without a referee.
• Comments on website on qualified referees.
• Kevin is happy all our refs, even if not registered are qualified.
• Brian M. has heard refs are clamping down during playoffs.  Positive reaction.

Motion to Accept – Brian C.
Seconded – Chris L.
Passed

Social Convener’s Report

• Banquet tickets arrived late.
• All tickets handed out last weekend played.
• 220 tickets allocated.  Ian has 14 tickets.
• Deposit paid by Fred - $500
• Installment Due - $1500
• Menu described.
• 200 tickets - $5,960
• Wine - $891 – 2 per table
• Total Inc. HST - $7741.63
• Band - $800.00
• Cost to Club - $2541.63
• Booze Tickets – 4 for $20 – 1 for $6 – includes imports, domestic, all liquor and wine.
• Band is Mid Life Crisis (Les Bell)
• Monies for tickets should be collected prior to handing out ticket.
• Free ticket to sponsors

Motion to Accept – Chris
Seconded – Keith

• Paul Adams not giving free meat
• Cost to Club - $300

Motion to Accept – Accepted as Per Financial.

• Coffee from Tim Horton’s/David Clanachan

Motion to Accept – Fred
Seconded – Nick
Passed

Equipment Manager

• Nothing to report.

Sponsor

• Roy looking to next year.
• Visiting existing sponsors.
• Report to come.

Motion to Accept – Len
Seconded – Geoff
Passed

Registrar’s Report

• Friday night is expanding
• Replacement players – convener’s response.
• Waiting list – very low
• Fred wants to propose at AGM $175 fee should be paid throughout year.
• 60% rule – AGM issue

Passed

Disciplinary Chairman’s Report

• 11 cards prior to playoffs.
• 12 cards during playoffs.
• 1 red – Patrick Lynn – gone for season.

Motion to Accept – Brian C.
Seconded – Roy
Passed

Communications Report

• Marino – team pictures downloaded to CD.  Fred to have printed.  11 teams done – 1 left to be done.

Motion to Accept – Ian
Seconded – Brian C.
Passed

New Business

• Brian M. – Discussions for AGM.  Anything to be proposed at ABM be sent to Ron Van Riel by November 6.  Convener for Masters – Peter Barrett to be nominated at AGM – proposal by Brian C.  Proposals by executive to be announced to membership.  Membership proposals to be announced separately.
• Chris – Proposal for suspended players was always only Sunday morning games.  Can players suspended be allowed to play in other games (Nobs, Rowly Bowl, Seniors, etc.)?  Proposal should be for Sunday games and illegible to play in any other games.  Chris to explain difference of proposals at AGM.

Motion to Accept – Brian
Seconded – Keith
Passed

• Brian C. – Lucien – 80 years old this year.  Special presentation of plaque ($150).

Motion to pay bill – Chris
Seconded – Fred
Passed

• Nick – Proposal to have attendance issue looked at.  Club should look to have a system to apply to players with bad attendance.  If not there for 4 consecutive weeks – expelled.  60% rule to still apply.

Motion to Accept – Brian C.
Seconded – Fred
Passed

• Brian M. – 60% rule – only 4 players on list.  Should working, vacation count to this rule?  Wording of rule to be changed to enforce 60% rule (Chris).

Motion to Close – Brian C.
Seconded – Nick

Meeting Closed at 9:27 p.m.

• Next meeting – Nov 10th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting –September 8th, 2011

Attendance : Frank Mascitelli, Nick Hopwood, Roy Tomaney, Fred Reisch, Ron van Riel, Silvio Massicci, Ian McRorie, ,Gordon Miller, Bryan Clarke

Apologies : Brian McLaughlin, Les Takacs, Geoff Perks, Len West, Keith Forde, Gerry Shaw, Kevin Clayton, Murray DePape, Chris Lynch, Jim McGrath, Tony Houghton, Marino Casciani

 

Call to Order

• 7:32 p.m.

Minutes from Previous Meeting :

• Motion to accept the minute Ian McRorie, seconded Frank Mascitelli, passed

Financial Report

• Current balance is $19,814
• Plan to issue second cheque to the St Johns Ambulance in October 2011 in the amount of $2,000
• Fred gave $50 to Roy from the Masters Thursday morning registration
• Comment from Roy that we have several overages in the budget, one in specific is the field lining coming in more than $700 over plan.
• Motion by Ron van Riel to have the lining done every other week for the balance of the season, this will save $800 and keep us under budget, seconded Nick Hopwood, passed.
• Roy got $105 from Frank for the International Team, $175 for the Canadian team and nothing for the England and Scotland teams. Roy will talk to Keith Forde about this issue.
• Roy will submit a full financial report in October for review before the AGM
• Motion to accept the report, Ian McRorie, seconded Fred Reisch, passed.

Match Secretary’s Report

• Bryan proposed a schedule for lining the fields for the balance of the season, the executive gave Bryan the support to make the arrangements as proposed.

Social Convener’s Report

• 41 people on the TFC Bus, 9 of which were BOTSC members.
• Ian feels that the social spirit of the club is in decline, we need to address the membership at the AGM and look for input.
• Paul Adams has confirmed that he will provide the meat and bbq for finals day.
• The last social function of the year will be the banquet and the conveners need to push participation.
• Fred and Ian will meet in the next week to finalize details including price for the banquet. Commitment to have printed tickets for sale in the hands of the conveners by Sunday Sept 25th.
• Proposal from Nick Hopwood  to prepare a questionnaire ahead of the AGM about possible alternates for the social schedule in 2012.

Equipment Manager’s Report

• Tony Houghton was not in attendance
• BYSC will be taking the nets down all conveners need to bring their nets beginning this Sunday.

Communications Report

• Marino not in attendance
• New Forum up and running, great to see it, great job Marino!

Sponsor Report

• Ron, Ian and Roy will be meeting to share ideas for some changes to this process for 2012 prior to the October meeting.

Registrar’s Report

• Nothing to report

Referee Coordinator’s report:

• Kevin Clayton not in attendance

Disciplinary Chairman’s Report :

• Chris Lynch not in attendance

New Business:

• Playoff progress – Issues & Concerns
  • No concerns voiced
• Preparations for the AGM
  • Motion from Bryan Clarke for a date of November 20th, seconded Nick Hopwood, passed.
  • Ian will talk to Ed Catley at Queens Head about the date and the food.
  • Submissions for consideration at the AGM should be submitted to the Secretary by November 6th.
  • Nominations for positions must be submitted to the secretary by November 6th 2011
  • Current executive members need to advise the executive at the October meeting of their intentions for 2012.
  •  

Meeting Closed at 9:02 p.m.

• Next meeting – October 13th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – August 11, 2011

Attendance: Chris Lynch, Brian McLaughlin, Jim McGrath, Roy Tomaney, Sylvio Massicci, Kevin Clayton, Marino Casciani, Ian McRorie, Geoff Perks, Len West, Keith Forde, Peter Barrett

Apologies: Murray DePape, Tony Houghton, Frank Mascitelli, Les Takacs, Nick Hopwood, Fred Reisch, Ron van Riel, Gerry Shaw, Ian McRorie, Gordon Miller

Call to order – Meeting called to order at 7:30 p.m.

• Minutes from July meeting to be dealt with in September.

Referee Coordinator’s Report

• Kevin Clayton remarked on an increase in aggressive play over the past few weeks.  Needs executive feedback on what action might be taken.  Should Conveners approach specific players and caution them as to their need to tone down their style of play?  It was felt that conveners should restate the principles under which our Club hopes to perform.  President will e-mail all conveners as to the need for some restraint on the pitch, plus a general letter to all members restating the obligation of all Club members to maintain the sportsmanlike tradition established at the start.

Financial Report

• Balance $22,367. 
• Few returned cheques, but not much activity.
• Intl. $105 from Frank
• $175 from Rick
• Need to start work on banquet budget.
• Projected surplus at yearend of $6,000.
• Not sure of invoice from Eco-Steam (lining)
• M/S  - Marino/Jim Mc

Match Secretary’s Report

• Closing Tansley Woods by September 15.
• M/S – Silvio/Len

Social Convener’s Report

• Social Convener absent.
• BBQ on final day to be arranged.

Equipment Manager

• No report.

Communications Report

• Web-site now relocated and up and running
• Fine tuning of access skill in progress.
• Forum still not activated due to Marino moving house.
• M/C – Chris H./Jeff S.

Registrar’s Report

• Brian McLaughlin is handling the caseload at present due to Fred’s absence.
• The waiting list is currently at zero.
• Gord Miller had a prospect, plus a cheque from this new player.
• M/S – Gord/ Jeff P.

Disciplinary Chairman’s Report

• Another four game suspension.  Player accepted without umbrage. 
• Thirteen yellow cards to date.  All yellows were for separate players.
• This season has seen more four-game suspensions than in any previous year.
• M/S – Silvio/Gord

New Business

• Rowly Bowl report attached.  Motion to donate full amount raised to Food Bank.  Motion seconded by Brian McLaughlin and Chris Lynch.  Motion of thanks from Executive to Rowly.
• M/C – Jim Mc/Jeff Perks
• Chris Lynch noted the poor condition of the goal nets at Iroquois.  Geoff Perks will notify a contact he knows on B.S.L.
• Pete B. asked if the Masters members could be included in our e-mailings as some are quite interested in other of the club’s activities.
• Geoff P. praised the presence of the St. John’s Ambulance at our games this season as they have proved an asset in quite a few situations.

Meeting closed at 8:34 pm

• Next meeting September 8th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – July 14, 2011 NOT AVAILABLE

 

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BOTSC Executive Meeting – June 08, 2011

 

Attendance : Murray DePape, Chris Lynch, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Les Takacs, Nick Hopwood, Roy Tomaney, Fred Reisch, Ron van Riel, Gerry Shaw, Kevin Clayton, Marino Casciani, Ian McRorie, Geoff Perks, Len West, Gordon Miller, Peter Barrett, Silvio Massicci

Apologies : Tony Houghton,  Keith Forde

 

Call to Order – Meeting called to order at 7:31 p.m.

• Minutes from Previous Meeting :
• Motion to accept the minutes Gerry Shaw, seconded Nick Hopwood, passed.

Financial Report

• Nothing major to report.
• We saved money in May on Refs as one game was cancelled.
• We have an oxygen bottle and mask that was supplied under the belief that it was no charge. We have been receiving a bill for $87 over the last year for the Oxygen bottle.
• Motion put forward to return the equipment to Robert Turliuk to cancel out the bill by Les Takacs seconded by Bryan Clarke, passed. Equipment will be given to Ron van Riel as Robert Turliuk is on his team.

Match Secretary’s Report

• Nothing significant to report.
• Bryan has asked the City for a field closer to the Rugby clubhouse for the NOBS game, right now we have Island Park for the NOBS.
• The NOBS game are scheduled for July 8th and August 12th

Social Convener’s Report

• Graham Foster has sold all of the BMO TFC tickets
• As of now we have 50 golfers committed and only 10 have paid as of this meeting.
• 18 of the 50 are members of the club
• We need to change the image on the website from Teds to Tyandaga as we will be having dinner there.
• Ian still looking for prizes for the prize table.
• Some discussion about the poor participation of the members in league social functions. Lack of awareness as we are relying on the website and email to communicate details on events. Conveners need to take a more active role in raising awareness of these events and encouraging participation.
• Roy Tomaney reported that Bill Hom has expressed an interest to expand activities for kids on finals days at the BBQ.

Equipment Manager’s Report

• Tony Houghton not in attendance, nothing to report.
• Bryan Clarke commented on numbers falling off of the shirts. Absolute will fix any shirts that have problems.
• Roy Tomaney restated that we paid more for our uniforms this year and the final quality is in question. We need to review the procedures in our tender process and put provisions in place to deal with these issues.

Communications Report

• Marino reports that he is removing the weekly scores from the website and adding the upcoming Sunday games each week.
• Chris Lynch says we need to add a moderator for our forum or make it a password only access for members.
• Marino can convert the forum and will do the work beginning in mid July.
• Motion from Fred Reisch to close the forum down until it can be password protected, seconded by Les Takacs, passed. An email will be sent to the membership informing them that the forum is under construction.

Sponsor Report

• Update from Roy & Ron
  • All sponsors have paid, we are all square

Registrar’s Report

• Fred Reisch reports that all replacement players have been completed.
• Waiting list currently stands at 1 “A” player 5 “B” players
• Peter Barrett gave 6 new registrations for the Masters, 3 with cheques. The count stands at 40 paid members, a few more are needed.
• Fred needs to send updates to Marino to amend the team lists.

Referee Coordinator’s Report

• Nothing significant to report.
• Len West asked how referees get allocated to the games ie in the event that a Father is refereeing and a son is playing. Len West told the executive that he observed a lack of respect towards players from one of the new refs, Kevin will deal with it.

Disciplinary Chairman’s Report

• 2 Yellow cards for verbal abuse.

New Business

• Brian McLaughlin is concerned about some indications that the league foundation of fair play is slipping. Teams playing short while others have multiple subs, teams running up the score and excessive competitiveness. Brian read a prepared summary of his 10 years with the BOTSC stressing the bond, sportsmanship, camaraderie and commitment to fair play that he enjoyed.
• Good discussion among the executive that reflects a genuine commitment to honour the spirit on which this league was founded. The idea that “balancing” on game day should be attempted, make the needed corrections every Sunday to make it a fair yet competitive game was also discussed. It is clear from the discussions that the Conveners have a responsibility to act as leaders on their teams.
• Doug Laird has put forward a proposal regarding memorial plates honouring past members. Motion to go ahead with purchase Chris Lynch, seconded by Ian McRorie, passed. A club member has pledged to personally support this if there was not enough money in the budget. There was some suggestion to have a fund raiser to cover the cost.

Meeting Closed at 9:33 p.m.

• Next meeting – July 14th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – May 12, 2011

 

Attendance: Brian McLaughlin, Gord Miller, Nick Hopwood,  Geoff Perks, Marino Casciani,  Bryan Clarke, Roy Tomaney, Chris Lynch, Frank Mascitelli,  Les Takacs, Tony Houghton, Keith  Forde, , Fred Reisch, Murray DePape, Kevin Clayton

Apologies: Jim McGrath, Len West, Ian McRorie, Silvio Massicci, Gerry Shaw, Ron van Riel

 

Call to Order

• Meeting called to order at 7:30 PM

Minutes from Previous Meeting

• Minutes from previous meeting reviewed. Roy pointed out a misconception regarding the surplus.  The $694 reported only applies to the current year budget.  It does not include the carryover of ~$6000 from FY 2010. 
• Motion to accept Les Takacs, second Brian Clarke – Carried

Financial Report

• Current balance is $38,703
• All sponsors have now paid in full
• Uniforms and equipment at $10,100 is ~$1100 over budget.  This is explained by 8 new game balls and new corner flags.
• Ian McRorie has asked for a $500 deposit for the Annual Golf Tournament.  A cheque was prepared but Ian is asked to determine the return criteria before issuing.  We assume that we can cancel at least a month before hand with no penalty.
• Motion to accept: Fred Reisch, second Frank Mascitelli - carried

Match Secretary Report

• Thursday games have been moved from Cavendish to Sherwood G (exception noted below).  Permits received.
• The City advised that the only field available for July 28th is Kilbride.
• After discussion the International Series does not require a date and can allocate July 27th back to the regular schedule. Brian will adjust the schedule accordingly and return the July 28th permit to the City.
• An e-mail will be sent to all Conveners once above confirmed at City and posted on web site.
• Motion to accept: Keith Forde, second Tony Houghton – carried.

• Social Convenor Report
• No report

Equipment Manager’s Report

• All equipment has been issued.
• Les advised that he has a surplus of nets and corner flags due to years of forgetting to return them.  Begs conveners to take them off his hands.
• Nick advised that numbers on his teams’ shirts were falling off during the first game.
• Apparently logos and screening on other uniforms are incorrectly placed, falling off.
• Returns are to go to Tony for correction.
• Fred advised that size XXXXXL are too small for many players.  Keith countered that XXXXXMini are too big for others.  Discussion about returning to previous years sizing model deferred to 2012.

Communication report

• To gain more flexibility with various aspects of the web site Marino will move it to a new server.  No change in cost.

Sponsor Report

• All sponsorship received.

Registrar’s Report

• Fred explained (again) the player replacement rules.
• As a general rule of thumb we wait until a team is below 15 before replacing.
• If no GK’s on the waiting list GK shortages would be addressed by canvassing the list to see if an outfield candidate would p[lay as a GK.
• No refunds until resignation in writing received by Registrar and uniform returned in full.
• Current resignations received from: Rick Satter and Al Hughes. Pat Allan is resigning but to date letter has not been received.  Keith will collect letter and uniform and return cheque.
• Jim Coles did not resign – confusion explained by Brian McLaughlin.
• Bob Gibson will return.
• Frank Marcos is signed.
• Replacement for Pat Allan to be found.
• Waiting list is now at very low level.
• Motion to accept: Brian Clarke, second Ringo – carried.

 

Referee Report

• Any change of games or venues must be given to Kevin immediately so that officials can be notified.
• Due to the reporting of Jack Brisland to OSA by someone, Jack has advised that he cannot referee our games or he will be sanctioned by OSA.  As a result of this action we have lost the services of a very experienced referee.
• Current referees list:
• Kevin Clayton: Dick Hunter: Peter Whittle: Andrew Lynch: Chris Lynch
• At least 2 more referees are required to provide a satisfactory rotation.
• Motion from Brian Clarke that an ad be placed in Post for “retired” referees. Second Murray DePape – carried.

Disciplinary Chairman’s Report

• No cards issued
• Discipline committee: Chris Lynch, Murray DePape, John Spackman. alternate Peter Whittle.
• In the event that Chris issues a red card while refereeing he will turn over responsibility as chairman to Brian McLaughlin for that case.

New Business:

• Masters.  22 players showed for the first week.  Peter Barret is keeping attendance records.
• St. Johns.  In attendance at all games over weekend.
• Motion to donate $4000 to St, Johns - $2000 now, $2000 at end of season from Brian Clarke.  Second Gord Miller – carried.
• International Series.  Schedule presented and modified per Match Secretary report above.  Coaches required for Canada and Scotland.  Frank will coach the Azzuri and Keith will coach England.

Meeting Closed at 9:35 PM

• Next meeting June 9th at the Slye Fox at 7:39 pm.
• Minutes prepared by Chris L.

 

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BOTSC Executive Meeting – April 14, 2011

 

Attendance : Ian McRorie, Jim McGrath, Les Takacs, Len West, Nick Hopwood, Silvio Massicci, Gerry Shaw
Bryan Clarke, Roy Tomaney, Kevin Clayton, Peter Barrett, Fred Reisch, Ron van Riel, Murray DePape, Tony Houghton

Apologies : Chris Lynch, Marino Casciani, Gord Miller, Keith Forde

 

Call to Order

• 7:29 p.m.

Minutes from Previous Meeting :

• Motion to accept minutes Bryan Clarke, second Jim McGrath, carried

Financial Report

• Roy Tomaney reports the bank balance is at $40,135
• Still waiting on $2000 in sponsorship money
• Budget for 2011 is predicting a surplus of $934, this is very tight.
• Bryan Clarke says we will need to increase fees in 2012, this needs to be discussed.
• Decision to work through this year as budgeted before reaching any conclusion about prices for next season. St John’s Ambulance represents a major cost increase this season that was not reflected in the registration fees.
• Motion to accept the report Fred Reisch seconded Len West, passed

Match Secretary’s Report

• Decision made to go with the “youth” fee for the “Master” division saving 50% every week off of the permit fee.
• Final total for fields this year $9,131 everything is in place, permits will be picked up in the next few days. This was a long difficult process and Bryan Clarke did a great job.
• Motion to accept the Match Secretary’s Report Roy Tomaney, seconded by Tony Houghton, passed.

Social Convener’s Report

• Reminder that April 21st is Darts night at the Old Squire.
• Uniform Day April 30th at the Old Squire.
• Golf Tournament has been changed to July 9th, 12 noon at Tyandaga. Room for 20 foursomes (64 showed last year). Fee is the same as last year $95 but dinner will be held at Tyandaga golf course. Fee includes, golf, cart, food at the turn, buffet dinner and prizes. Ian needs a deposit cheque of approximately $400 for Tyandaga.
• BMO, Graham Foster has 45 tickets for August 27th, bus leaves Gator Teds at 5:00 p.m. Price is $50 this pays for your ticket and the bus as well as refreshments on the bus. Tickets are limited to club members until May 31st after which it will be opened up to anyone else.
• Steak Night, Ian is trying to organize this, no date set yet. More will be reported at the next meeting.
• Awards Banquet is November 5th at the Austrian club.
• Finals Day BBQ will be held with the support of Paul’s Meats and Tim Horton’s.
• The Months of May, June and September are open for suggestions for events during these months.
• Motion to accept the report, Fred Reisch, seconded Len West, passed.

Equipment Manager’s Report

• Uniforms confirmed at $41 each for a total of $8,364 plus HST
• Uniforms are ready to be picked up at our convenience.
• Tony asked for clarification on who is to provide proper logos to the uniform provider, it was confirmed that the sponsorship convener (or committee) had this responsibility.
• Tony has been directed to provide equipment (nets, balls, flags)to the new conveners.
• Returning Conveners must tell Tony the condition of the equipment they have.
• Tony will be purchasing games balls, Motion to go with a $50 ball for the game balls Brian McLaughlin, seconded Jim McGrath passed.
• Motion to accept the report Bryan Clarke, seconded Murray DePape passed.

Communications Report

• Nothing to communicate

Sponsor Report

• Still waiting on one sponsor for this year’s sponsorship fees, all others have paid.
• We need to revisit this process next year to avoid this repeating.
• Motion to accept the report Len West, seconded Jim McGrath, passed.

Registrar’s Report

• Jim Coates has requested that he only play for the Masters, but he was drafted by Geoff Perks team.
• Jim McGrath lost a player he is working with Fred for a replacement.
• Keith Forde has a player who has said he is not playing this year.
• 7 people on the waiting list.
• Motion to accept the report Bryan Clarke, seconded by Murray DePape passed

Referee Coordinator’s report:

• Kevin Clayton reports that all games are covered per the schedule.
• Concern that we will need a game ball for each team and one for the Masters series.
• Decision to provide a game ball to each convener instead of the referees bringing one to the game.
• Motion that states if a keeper slides feet first it is considered a slide tackle, leading with hands or body is not. A slide tackle awards a direct free kick. Motion from Les Takacs, seconded by Bryan Clarke, passed.
• Confirmed that refs were not need for Wednesday and Thursday night games.
• Suggestion by Len West to develop a list of possible backups for linesman to be used during the playoffs.

Disciplinary Chairman’s Report :

• Chris Lynch was not in attendance

New Business:

• 39 Players in the Masters group with 4 occasional players.
• Bryan Clarke will be collecting fees from Masters Only players at Uniform day
• Confirmed that St John’s will be at the games and that the donation is covered by the league.
• Les Takacs reports that 1st Aid training was completed, 12 guys were trained over 6 hours CPR, defibrillator, first aid.
• Suggestion that a list of trained members be compiled via the website and kept with Conveners in case help is needed during a game.

Meeting Closed at

• Motion to close the meeting  Bryan Clarke seconded Murray DePape carried
• Next meeting – May 12th , 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – March 13, 2011

 

Attendance :  Geoff Perks,  Keith Forde, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Len West, Nick Hopwood, Fred Reisch, Gordon Miller, Ron van Riel, Marino Casciani, Peter Barrett

Apologies : Ian McRorie, Les Takacs, Chris Lynch, Tony Houghton, Kevin Clayton, Silvio Massicci, Murray DePape, Roy Tomaney, Gerry Shaw

 

Call to Order

• 7:29 p.m.

Minutes from Previous Meeting :

• Motion to accept minutes Bryan Clarke, second Jim McGrath, carried

Financial Report

• Roy Tomaney not in attendance

Match Secretary’s Report

• Field allocation update – 2011, after begging and pleading with the city to provide confirmation of our field requests, we have tentative confirmation that we are all set as requested.
• $8,633 in total vs a budget of $9,000 not bad when you consider the extra fields we have booked for this season.
• May 8th is our first permitted weekend, October 23rd is our last weekend.
• Motion to accept the report Frank Mascitelli, seconded  Nick Hopwood, carried

Social Convenor’s Report

• Ian McRorie not in attendance
• Ed Catley expressed interest in running our golf tournament in future years.
• Ed Catley asked how the Executive goes about choosing locations for social functions.
• Fred to confirm date for the year end banquet

Equipment Manager’s Report

• Tony Houghton not in attendance
• Update on Uniforms
  • Colours have been chosen by the conveners
  • No screening has been started, waiting for draft before assigning teams to specific uniforms colours.

Communications Report

• Nothing to communicate

Sponsor Report

• Report from Roy & Ron – Roy was not in attendance
• We have 11 confirmed sponsors waiting on Trevor Laingchild to confirm for 2011

Registrar’s Report

• Player grading complete
• Date for Draft – March 12th
• Having difficulty with goalies which means that Jason Knight will remain a keeper for 2011.
• 203 players signed, will have 204 by Friday.
• 173 players paid $175
• 31 players paid $87.50
• Attendance records for last year will be provided to the conveners at the draft

Referee Coordinator’s report:

• Kevin Clayton not in attendance

Disciplinary Chairman’s Report :

• Chris Lynch was not in attendance

New Business:

• First Aid Training complete, Les Takacs not in attendance no update available.
• Motion to keep the playoff format the same for 2011 Fred Reisch, seconded Bryan Clarke, carried.
• Keith Forde asked about the International series, all registered players chose a country affiliation with their signup sheet.
• Motion by Bryan McLaughlin seconded by Len West to have the International series run on Wednesday nights beginning June 2nd through August 4th on Iroquois passed
• Motion to move the midweek games during the International series to Thursday night at Cavendish or alternate by Bryan McLaughlin, seconded Nick Hopwood carried

Meeting Closed at

• Motion to close the meeting  Bryan Clarke seconded Geoff Perks carried
• Next meeting – April 14th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting – February 10th, 2011

 

Attendance : Murray DePape, Tony Houghton, Geoff Perks, Chris Lynch, Keith Forde, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Les Takacs, Len West, Nick Hopwood, Roy Tomaney, Fred Reisch, Gordon Miller, Ron van Riel, Ian McRorie, Silvio Massicci, Gerry Shaw, Kevin Clayton, Marino Casciani, Roger Knight, Peter Barrett, Bryan Clarke,

Apologies : None

 

Call to Orderat 7:32 p.m

Minutes from Previous Meeting :

• Motion to accept the previous minutes Bryan Clarke, seconded by Marino Casciani, passed.

Financial Report

• Current balance of $32,801.08
• The AGM was $200 under budget
• Motion to accept the report Les Takacs, seconded by Gerry Shaw, passed.

Match Secretary’s Report

• Field allocation update – 2011, nothing in writing at this time from the city.
• Bryan Clarke has been chasing them with little response, broken promises to respond.
• It does look like Iroquois and Millcroft are good for Sunday’s, Iroquois C for Wednesday nights.
• Requests are in for NOBS but nothing firm yet.
• Move to accept the report Chris Lynch, seconded by Gerry Shaw, passed

Social Convenor’s Report

• Schedule of events for 2011
• Darts Night Thursday April 21st at 7:00 p.m. will be held at the The Squire, Brian Duffy is helping out. $3 entry fee.  Open to members and spouses
• We will have 46 tickets available for a game at BMO field in May, date to be confirmed.
• Golf Tournament has been booked at Tyandaga, Saturday June 25th. Pricing is $95 the same as last year. We are looking at having the dinner at Tyandaga instead this year. Limited to 80 people, the same as last year. Need to inform Ian McRorie asap to ensure a spot. There will be a dinner only fee of $25.
• Rowly Bowl Will be held July 31st (Civic holiday weekend)
• Labour day weekend no scheduled games, we might try to arrange pickup games.
• Finals day will have a bbq once again, on October 9th this year. Paul Adams will be donating food for this event and a bbq, Ian will try and get coffee and donuts from Tim Hortons.
• Banquet will be held in mid October, date to be finalized. We will check to ensure no conflict with the BSL banquet.
• Steak Night? More questions than answers at the moment. Date is tentatively set for August 20th. Ian is looking for input and suggestions. Paul Adams has offered to donate steaks for this event.
• Old Tyme Music Hall report – Brian McLaughlin
• Old Tyme Music Hall raised $675, full credit to Brian for jumping in and running this event. Ian Muffet’s family were in attendance courtesy of the BOTSC and had a great time.
• Motion to accept Bryan Clarke, seconded by Roy Tomaney, passed.

Equipment Manager’s Report

• Update on Uniforms
• Shirts were passed around and the quality no objection from the group.
• Some concern about the 12 colours, not enough variety. Can we sub in a couple of other colours? Tony will check with Absolute Soccer on this issue.
• Paul at Absolute wants sponsor information as soon as possible so that they can get logos printed.
• Option of white or black shorts both are lined, choice can be made when shirt colour is chosen by the convener. Short colour might also help differentiate the uniforms.
• We have sets of bibs if needed.
• Roy Tomaney raised an objection about the fact that we went with 1 bid this year again instead of 3 as voted on previously.  Last year we did some pushing and saved $2,000 on last years uniforms. Discussion was had about the process and it was clear that multiple bids were considered but ultimately Absolute Soccer was the only respondent at the deadline.
• The executive voted on this last meeting and the vote stands.
• Motion to accept the report Les Takacs seconded by Nick Hopwood, Passed

Communications Report

• Nothing to report

 

Sponsor Report

• Report from Roy & Ron
• Ed Catley had a conversation with Roy Tomaney about this season, nothing firm but it looks like possibly 4 teams.
• Possible sponsors Trevor, Paul Adams, Teds would take a third team if possible, Royal Coachman is also a possibility.
• Ads have been committed to by Burlington Orthotics, Camerons Brewery
• Motion by Ron van Riel to give Ted’s a third team seconded Ian McRorie,  passed
• Chris Lynch mentioned Redd Rover might be interested in sponsoring a team
• Motion to accept the sponsors report Bryan Clarke, seconded Kevin Clayton, passed

Registrar’s Report

• About 30 players have not signed as of yet.
• 184 people have signed up to date, commitments for another 8 brings it to 192. 204 players needed to fill all the teams.
• Fred proposes 1 more week to register (Feb 17th)for past players, motion to accept this Bryan Clarke, seconded by Gerry Shaw, passed
• Set date for player grading
  • Motion for March 5th by Gerry Shaw seconded by Les Takacs, passed
• Set date for draft
  • Motion to hold the draft March 12th passed time and location will be advised by Fred.
  • Motion to accept report Les Tackacs, seconded Gerry Shaw, passed.

 

Referee Coordinator’s report:

• Kevin Clayton reports that he will go forward with a pool of about 7-9 referees for the 2011 season.
• Review of incumbent referees
  • Kevin informed the executive that the list of 2011 referees does not include Roger Knight.
• We need to clarify the “slide tackle rule” for 2011, in the box.  Motion to award a direct free kick for a slide tackle anywhere on the field by Kevin Clayton, seconded by Tony Houghton, passed
• Motion to accept the Ref Coordinators report Bryan Clarke, seconded Len West, passed

Disciplinary Chairman’s Report :

• • A player has been suspended for 4 games for foul and abusive language directed at an official.
• Brian McLaughlin put a motion forward that he will advise all players to respect each other and the officials and watch out for foul and abusive language in the 2011 season.

New Business:

•  No new business

Meeting Closed at

• Meeting closed at 9:16 p.m.
• Next meeting – March 10th, 2011 – Slye Fox @ 7:30 p.m.

 

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BOTSC Executive Meeting January 13th, 2011

In Attendance:  Fred Reisch, Les Takacs, Bryan Clarke, Tony Houghton, Frank Mascitelli, Len West, Murray Depapa, James McGrath, Geoff Perks, Gord Miller,Sylvio Massicci

Apologies:  Brian McLaughlin, Roy Tomaney, Ron Van Riel, Chris Lynch, Ian McRorie, Kevin Clayton, Marino Casciani, Keithe Forde, Nick Hopwood

Meeting called to order at 7:30 p.m. (Fred Reisch was acting chairman for Brian McLaughlin who was ill)

Minutes From Previous Meeting

Motion to accept the previous meeting minutes seconded and passed

Financial Report

Roy Tomaney not present.

League has a bank balance of $5,955

There is an outstanding websight fee with Primus for $39.43

Marino has made a recommendation to go with Telus who only charges $29

It is not sure if Ed Catley will sponsor 6 teams this year.  Ed was not happy for several reasons so we may need to explore other sponsorship options

Match Secretary

Brian Clarke and Brian McLaughlin met with a City Parks rep. at Mainway Arena regarding permits for 2011.

Made a request to get Iroquois A & B for the International Series on Wednesday night, but the city could not guarantee both fields given other leagues and requests.  Perhaps a  Thursday night permit may be considered as an option.

The Brock fields were canvassed for the International Series but was told they are not available.

Iroquois A should be available for the Masters Division Pick-up(to be discussed more in General Business)

Knobs Game will be played July 8 and Aug 12.

Tournament at Iroquois Fields on July 17, will have our games moved to Tansley Woods, Sherwood E and Millcroft for the day.

Social Committee Report

Ian McRorie not present

Equipment Manager’s Report

Tony stated that Absolute Soccer was the only business to submit a bid for the informs for 2011

Tony also stated that Burlington Soccer was notified about submitting a bid, but no one ever called back,

cost for uniforms will be $41 pus taxes which also includes 12 Goalie shirts.

returning convenors will hang on to their equipment, while Tony will supply equipment for the new convenors.(collect from retiring convenors from 2010 season)

motion to accept Absolute Soccer’s bid put forth by Jim McGrath and seconded by Murray Depapa.  Motion passed.

Sponsor’s Report

Roy Tomaney and Ron Van Riel will get together and discuss other possible pub sponsors if Ed Catley does not wish to sponsor 6 teams

Registrars Report

We will be staying with 12 teams for 2011

Registration fee will be $175 per player(giving the league approx. $47,000 to work with)

Registration Days will be Jan 29th and Feb 5th at Gator Teds between 1-3

Returning players will be asked to call their team members from last year to remind them of the registration date.

Discipline Chairman’s Report

Chris Lynch sent a note to the exec. indicating  that Ian Crocker has a 4 game suspension for the upcoming season.

New Business

Peter Whittle started off the meeting at 7:30 due to him having to leave early and could not stay till New Business was officially brought up

Peter Whittle’s discussion focused on having a Master’s Division in the International Series.  Executive made no official decision and stated that the topic would be discussed later.

Peter also commented on the topic of a Master’s Division Pick Up venue on Thursday mornings. Mentioned that if a Thursday morning division was created, than the Sunday morning discussions could/would end?

Peter Barrett spoke about the Thursday morning Master’s division, and provided exec. members with a one page sheet outlining the topics for discussion.(see attached)

Les Takacs suggested the Master’s Division be strictly for players 55 and over.

Peter requested that St John Ambulance also cover this Master’s Division as well.

Motion put forth to include an extra $50 for the donation to the St Jaohn Ambulance service along with the league’s existing $150 per Sunday donation.  Total donation per week would be $200

Motion to accept the proposal with the changes was seconded and eventually passed.

Peter Barrett mentioned he would like to advertise this  Master’s Division in the BSL.

Peter Barrett would also be the head convenor for this division.

Roger Knight attended the meeting and brought up the issue regarding the tension and conflict that appears to be present between him and Kevin Clayton over referring issues.

Roger stated he is hearing about complaints about him and his officiating “through the grapevine” and would simply like to know where he stands with the league.  Roger states that he needs an answer soon because his other refereeing options he would need to consider sooner than later.

Fred told Roger that Kevin is the official convenor for the upcoming season and that it is Kevin’s call to select his officiating crew for 2011.  However, Fred did mention that the exec. would require Kevin to submit his referee list by the end of January to the exec. at which time the list would either be endorsed or denied.

Fred also mentioned that Brian McLaughlin who be in contact with Roger by month’s end regarding this issue.

Roger also made a complaint about the International Series and the unfair allocation of games amongst Kevin, Richard and Roger.

Len West suggested that we include a section on this year’s registration form for players to indicate which International team he wishes to play for.  Len also suggested we gather all this info asap and prior to our next exec. meeting, where can also discuss where and when to hold the games.

Old Time Music Hall-Discussion came up regarding who could organize the tickets for the Old Time Music Hall which was previously organized by Ian Muffett.  Graham Foster’s name came up as a possibility and would be approached by a member.

Motion to end meeting by Bryan Clarke , seconded by Les Takacs and passed.

Meeting closed at 9:22 p.m.

Next Meeting Feb 10th at the Slye Fox.

 

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BOTSC Executive Meeting December 2nd 2010

In Attendance: Marino Casciani, Frank Mascitelli, Brian McLaughlin, Gord Miller, Fred Reisch,  Les Takacs, Ron van Riel, Nick Hopwood, Jim McGrath, Bryan Clarke, Gerry Shaw

Apologies: Chris Lynch, Keith Forde, Geoff Perks, Murray DePape, Roy Tomaney, Tony Houghton, Ian McRorie, Silvio Massicci, Len West, Kevin Clayton

Call to order at 7:30 p.m.
Minutes from Previous meeting:  

• Motion to distribute the previous minutes seconded, passed

Financial Report:

• Roy Tomaney not present

Match Secretaries Report:

• Field allocation update 2011
• City of Burlington has advised us that they are running behind in processing field requests due to shift in department roles.
• City has advised that permits will be issued effective May 2nd and the last week will be October 9th.
• We may need to shorten our season to make sure we can complete the finals by October 9th.
• Starting a week early (May 8th) and playing through the long weekends might allow us to keep the same schedule as 2010.

Social Conveners Report:

• Schedule of events for 2011 will be discussed at the January meeting.

Equipment Managers Report:

Tony Houghton not present he will report on these subjects in January:
• Rounding up this years equipment for storage
• Inventory of equipment
• Uniform bids for 2011
• Motion to eliminate shorts from the uniforms by Bryan Clarke, seconded by Marino Casciani defeated.
• Brian created a detailed specification for Tony Houghton to use on the bids.

Communications Report:

• Nothing to report

Sponsor Report

• Discussion of filling the vacant position, suggestion from Marino that Roy Tomaney would be good in this role, Ron van Riel has offered to assist as well.
• Contact all 2010 sponsors before January meeting, Brian to discuss this with Roy Tomaney and Ron van Riel.
• Motion to hold sponsorship cost to $500 per team by Brian McLaughlin seconded by Frank Mascitelli, passed.
• Motion to hold registration to $175 for the 2011 season by Fred Reisch seconded by Marino Casciani, defeated.
• Motion to increase registration fee to $180 by Ron van Riel seconded by Fred Reisch, passed. The intent is that the increase in membership fee will support in part the added cost of having St John Ambulance at our games.

Registrars Report:

Set dates for registration
• To be posted on website January 29th and February 5th

Referee Coordinators Report

• Selection of referee coordinator
• Both Kevin Clayton and Roger Knight have put their name forward as referee coordinator. The executive voted and Kevin Clayton will return as referee coordinator for 2011.

Disciplinary Chairman’s Report:

Chris Lynch not in attendance he will report at the January executive meeting
• Summary of season 2010

New Business:

• Regular season and playoff revisions
• Discussion of a number of alternate playoff formats trying to balance and shorten the playoffs.
• The idea of adding penalties to the cup round to ensure a winner, 2 points to the winner and 1 to the loser might add some interest.
• Marino asked for ideas on a cup round format to be sent to him for further discussion in January.
• Seniors weekday game (Master Division)
• Bryan has suggested he find out what it will cost to rent a field for 2 hours on Thursdays and report back to the executive. Bryan will check with Peter Barrett and Alisdair McKay to compare notes and avoid crossing paths.
• General discussion on this subject seemed to suggest a desire to keep this within the BOTSC umbrella if possible.
• Seniors international series
• Motion from Fred Reisch to hold all International Series games on Wednesday nights, seconded by Gerry Shaw, passed
• Motion from Fred Reisch to increase Wednesday permits to two fields for 10 weeks, Marino seconded passed
• Motion from Ron van Riel to hold all International games from June through August at 7:00 p.m. seconded by Les Takacs, passed.
• Motion by Bryan Clarke to have St John Ambulance at both venues wherever possible seconded by Jim McGrath, passed
• Motion by Les Takacs to provide a “donation” of $150 to St John Ambulance at both field locations seconded by Jim McGrath passed.

Meeting Closed:

• Motion to close the meeting Fred Reisch, seconded by Gerry Shaw passed. Meeting closed 9:24 p.m.
• Next Meeting January 13th, 2010 at the Slye Fox

 

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Minutes - 2010 Annual General Meeting

Queens Head, November 21st , 2010

The following minutes are unapproved. If you were at the meeting and you believe changes are required, please email them to The Cub Secretary (Ron van Riel).

1. Meeting Called to Order – 12:15 p.m.

• 56 members in attendance.

2. Review Minutes from the 2009 AGM

• Motion to accept the 2009 minutes made by Dave Hamon seconded by Bill Kocmarek, passed

3. President’s Report – Brian McLaughlin

• Good year with challenges linked to moving to 12 teams, although we did deplete our waiting list, currently 12 players on the waiting list.
• Social events were a challenge specifically Darts night and Steak night, both were unsuccessful.
• The banquet was a well attended terrific success with a final attendance of 191.
• The golf tournament was a big success.
• Full credit to Ian McRorie for a job well done this year!

4. Financial Report for 2010 – Roy Tomaney

• The budget for 2010 was prepared by Marino and a good job was done with only a $4 variance from budgeted.
• A charitable donation of $740 was made to the Heart and Stroke Foundation.
• Details of the financial report are:

  

Questions re the financial report:
• Bryan Clarke says still no response from the City re the cost of field linings. Brian McLaughlin commented that we have money built into the budget to cover costs if a bill comes in. We believe that the BYSC will cover the cost but we had asked them for a prorated amount for our share but nothing as of yet.
• Question posed re timing on securing locations for the banquet, Brian said that it is a first priority at the Executive meetings.
• Chris Lynch asked about uniforms/equip budgeted for only $9,000 in 2011 compared to $9,562 in 2010. There is no need for Canadian jerseys in 2011 and equipment purchased in 2010 does not need to be replaced.
• Motion to accept report Peter Whittle, seconded by Bryan Clarke, passed.

5. Changes to the Constitution

Roger Knight made a Proposal to add a new section to By Law 9 Referees Motion was made by Roger Knight seconded by Dave Hamon
• The referee coordinator during the execution of his duties will ensure that all club member referees will be given equal opportunity to participate fully in all club sanctioned soccer games.
• Put to a vote – defeated
• There was considerable debate on this subject but ultimately it was decided that the referee coordinator at the direction of the executive has the responsibility to manage the scheduling of referees.

6. Nominations for Executive Positions

2 Year Positions
• Treasurer – Roy Tomaney
• Club Secretary – Ron van Riel
• Match Secretary – Bryan Clarke
• No objection stated at the AGM to the nominees for these positions, passed by acclamation.

Annual Positions
• Social Convener – Ian McRorie (looking for a committee approach)
  • Accepted by acclamation
• Conveners (3) –
  • Dave Rae nominates Gerry Shaw seconded by Mike Shaw
  • Jim McGrath nominates Murray DePape seconded by Marino Casciani
  • Adrian Caulcutt nominates Ron Ward seconded Les Tackas
  • John Cockburn nominates Jim McGuire seconded Sean Briggs
  • Bill Kocmarek nominates Silvio Massicci seconded by  Ferd Codognotto
  • Nominations closed, with 5 nominees for 3 positions all nominated individuals accept the nomination. Fred proposes a motion that the 5 nominees leave the room while the membership votes on the convener positions. Jim McGuire and Ron Ward withdrew and that leaves 3 new convener nominees.
  • Motion to accept the 9 returning conveners by David Rae, seconded by Bryan Clarke, passed.
  • Gerry Shaw, Murray DePape and Silvio Massicci put to a vote all passed (by acclamation) welcome to the “Conveners Club”

Appointed Positions
• Sponsorship
  • Bob Gibson is stepping down and we are looking for nominees.
• Discipline Chairman
  • Chris Lynch has agreed to remain in this role for 2011
• International Games Coordinator
  • Keith Forde has agreed to assume this position in addition to being a convener in 2011
• Equipment Manager
  • Tony Houghton currently in this position has agreed to remain in this role for 2011
• Communications
  • Marino Casciani under tremendous pressure and with reluctance said yes!
• Referee Coordinator
  • Kevin Clayton is currently in this position, Roger Knight has expressed an interest in this position no other volunteers have come forward. The final decision will be made by the executive.

7. New Business

• Les Tackas presented information on options regarding first aid presence during the season. St John’s ambulance operates on a donation system and could provide attendants at both Iroquois and Millcroft, not guaranteed every week but for the majority of games. This could be done for a minimal cost to the league.
• Les also presented a proposal to purchase first aid kits at a cost of $50 and the opportunity to train members to perform CPR at a cost of $80 for a 6 hour training course.
• Les addressed the issue of liability when offering aid. The Good Samaritan act states that if you offer aid to the best of your ability with no gross negligence you can’t be sued.
• Peter Whittle proposes that during the playoffs we should allowed to substitute on throw ins as well as goal kicks.
• Peter Whittle is proposing a senior division be considered for the international games to expand participation.
• Peter Barrett proposed an organized game on Thursday mornings for “retired” individuals to play, maybe 4 teams. The idea will be discussed further within the executive group.
• Roy Tomaney has an idea to put together a team to travel to Europe to play other “old timers” teams.
• Silvio Massicci offered a thought about changing our name to remove “old timers” from our name, this needs to be a constitutional change.
• Roger Knight asked for clarification regarding who gets to choose who will referee club games and when will they be told. Brian confirmed that the Referee coordinator at the direction of the executive makes these decisions.
• Ian McRorie would like to put together a social committee, Doug Laird and David Rae have offered to help and Ian is looking for 1 more volunteer.
• John Spackman has asked the executive if they have looked at solutions to parking problems at Iroquois. We have little input into that as field selection is driven by the BYSC. Peter Barrett commented that the spaces are very generous and we could possibly park more than the assigned number of spaces.
• Les Takacs asked about the status of the Brock fields, the city has advised that those fields are not available for permitting. David Rae has advised that the city is negotiating to buy the park there.
• Disciplinary Report – Chris Lynch
  • 100% of red cards were issued for dissent not foul play.
• Registration – Fred Reisch
  • 204 players make up the 12 teams, when players drop out for injury up until July 1st a full refund is given and replacement player pays a full amount (currently $175). We were way out of balance this year due to confusion and timing of notification re this process.
  • In 2011 we will be much firmer about this process.
  • People who leave due to injury will be put on the waiting list and be given priority for return when able.
  • Waiting list has been cleaned up, many of the names of people on the list were not legitimately interested in playing in the league.
  • Replacement players from the current season are not guaranteed a position in the next season, replaced players have priority if they are able to return.
• Attendance – Brian McLaughlin
  • Much bigger focus on attendance this year, as of the meeting 10 of 12 conveners have submitted a completed attendance report for the 2010 season.
  • Brian has taken the reports and done the analysis and shown that out of 6 teams (so far) only 5 players failed to hit the 60% attendance rule.
  • The good news is a good number of players hit 100% attendance.

8. Meeting Closed

• Motion to close the meeting was made by Les Takacs and seconded by Bryan Clarke passed, meeting closed at 2:15 p.m.

 

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BOTSC Executive Meeting – November 11th, 2010

Attendance : Marino Casciani, Frank Mascitelli, Brian McLaughlin, Jim McGrath, Les Takacs, Bill Kocmarek, Fred Reisch, Kevin Clayton.

 

Call to Order

• Due to the insufficient number of member a quorum was not met hence no votes on any subject was possible or taken.
  
  

Minutes from Previous Meeting:  No acceptance vote taken.

Financial Report

• Due to Roy’s absence these figures were temporarily used to see how the Annual Banquet worked out:
• Bill from the Austrian Club      $6,957.04
• Band cost                                     600.00
  
• Table decoration                          410.00
  
• Minimal additional costs                   N/A
• Attendance 184 guests           $3,650.00

Match Secretary’s Report:

• Nothing to report

Social Convener’s Report:

• All went well at the Annual Banquet.

Equipment Manager’s Report:

• Tony will be rounding up this year’s equipment from conveners for storage. All conveners are asked to contact Tony Houghton to make the arrangements.

Communications Report:

• Nothing to report.

Sponsor Report:

• Nothing to report.

Registrar’s Report:

• Nothing to report. Fred is preparing a list of all the players for the AGM.

Referee Coordinator’s report:

• Nothing to report.

Disciplinary Chairman’s Report :

• No reported information.

New Business:

• Positions available: Treasurer, Club Secretary, Match Secretary
• As of now 3 Conveners positions are available.
• Brian McLauglin will be canvassing this year’s conveners for an exact number.
• Les Takacs asked to have some time set aside at the AGM to speak regarding the safety measures the club is trying to implement next year.

Meeting Closed at 8:30 pm.

 

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PAST AGM MEETINGS

 

2009 AGM Meeting

2008 AGM Meeting

2007 AGM Meeting

2006 AGM Meeting

2005 AGM Meeting

2004 AGM Meeting